Research Administrative Coordinator

Job Responsibility:

COMPETITION NUMBER: 719 CLOSING DATE: AUGUST 6, 2024 @ 11:59PM MST

FACULTY OF RESEARCH & ACADEMIC INNOVATION (RAI)

NorQuesters are difference makers and we are seeking an individual who can find ways forward, be dependable, and work in a diverse multi-faceted environment to join our Division of Research & Academic Innovation as an Administrator.

Reporting to the Team Lead, the Research Administrative Coordinator role provides a full range of administrative support to the research departments and RAI faculty at large. This role brings a high level of business acumen, facilitating, supporting and providing direction for research inquiries from internal and external partners, and will work with peers supporting their needs, directing to and explaining resources and processes. The role will also determine synergies across the faculty and college in order to continually maintain and improve operations and processes in relation to the research work done by RAI and the college. The ideal candidate will have expertise in research, PSI research policy and procedures and understand the funding body requirements to support submissions. The role will support researchers, participants and ensure processes are adhered to. This position demands a high level of organization, creativity, and the ability to set priorities, follow up, and meet deadlines. The successful candidate will be detailed oriented, enjoy and be proficient in building good relationships, and become a reliable resource. They will have outstanding verbal and written communication skills and highly tuned organizational skills.

HOW YOU'LL MAKE A DIFFERENCE

• Track college research grants by status; timelines, financial, contact information and more.
• Collect research project and funding data from research leads across organization for tracking and reporting purposes. Review existing documentation with research leads to verify accuracy on a regular basis.
• Administer research funding opportunities, support the research grant applications internal review process, and review applications for completeness and compliance.
• Provided administrative support to multiple committees, including research team search committees, Internal Grant Review Committee, Research Award Committee, etc.
• Orient faculty members on matters related to the applied research and institutional process, funding and grant/funder compliance.
• Develop and maintain applied and institutional research resources and toolkits for NorQuest staff and faculty in partnership with RAI staff.
• Understand data coding within a preset framework established by the Manager, Applied Research Analysts, or applied research team members.
• Periodically review research budgets to ensure accurate cost categories.
• Work with team members to build online surveys and pull survey data.
• Vet potential research participants using guidelines established by research teams, ensuring free and informed consent is granted.
• Ability to transcribe interviews, remove identifiers, and prepare qualitative data for analysis
• Work with IRC to coordinate research data sharing agreements.
• Provide year end support to Grants Consultant, ensuring funds are charged to the correct account codes.
• Support the generation of quarterly, annual, and ad-hoc budget reports to project and monitor multiple grants' expenditures and identify overspends.
• Support Grants Consultant in preparing relevant research financial reporting forms, including Form 300s and 301s, as well as other statements of accounts.
• Track expenditures of individual research grants administered by RAI.
• Provide general administrative support such as supply orders, room bookings, meeting minutes, update and maintain website content, submit purchase requisitions, contracts, invoices, reconcile procurement cards and more for the research departments and across RAI, working with the administrative team to cover off when needed.

WHAT YOU BRING

• Completion of an undergraduate degree or post-secondary diploma in research administration or similar.
• 5 years' experience in a post-secondary environment.
• Completion of TCPS 2 is considered an asset. If it is not completed at point of hire, it will be required upon hiring.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker, you bring:

• Proficiency in research and PSI research policy and procedure considered an asset.
• Understand and be able to advise on college research ethics policy and procedure.
• Understand data management.
• Project management skills to facilitate the grant and contract process.
• Financial tracking and processing skills.
• Experience developing surveys and data reporting.
• Proficient editor and formatting skills.
• Proficiency with MS Office Applications.
• Strong attention to detail is essential.
• Strong numeracy and literacy skills.
• Well-developed organizational skills.
• Exceptional interpersonal skills.
• Ability to work independently.
• Completion of TCPS 2 is considered an asset. If it is not completed at point of hire, it will be required upon hiring.

SALARY: $54,028-$70,193 annually, reflective of what you bring, AKA your education and experience. This is a full time permanent with immediate access to our great pension and benefit programs.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities. Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers - we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone. NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel. NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution's work in decolonization, reconciliation, and Indigenization. ACCESSIBILITY: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to View email address on ca.edajobs.com. APPLY TO BECOME A NORQUESTER: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document. PSST: Only candidates shortlisted for an interview will be contacted and we'll make sure to do this within 28 days of the closing date.