Executive Assistant To Dean

Job Responsibility:

Purpose: York University's School of the Arts, Media, Performance & Design (AMPD) is one of North America's premier educational and research institutions for the visual, performing and digital arts. The largest, most comprehensive program of its kind in Canada, we unite more than 3,100 undergraduate and graduate students and 300 full-time and part-time faculty working at the leading edge of creative arts practice and scholarship.AMPD offers in-depth academic studies (history, theory, criticism) and intensive, hands-on professional training in all the creative arts: dance, design, digital media, film, music, theatre, and visual arts/art history. The School emphasizes contemporary artistic production and process in all discipline areas and is known for its excellent facilities and leading research. AMPD is a destination for top artistic talent because we provide a dynamic space for students to push the boundaries of disciplinary rigour, create new cultural propositions, engage the integration of emerging technologies and forms of practice within the extensive scholarly resources of one of Canada's largest research universities.The Executive Assistant provides efficient, professional and confidential executive support, to the Dean and other senior leaders within the Office of the Dean. Duties are broad, varied and often of a confidential nature. Daily activities involve interaction with students, staff, faculty and high-level internal and external contacts and exposure to sensitive information requiring considerable use of initiative, tact, diplomacy, discretion, and excellent judgement. The Executive Assistant assesses the importance and urgency of issues or problems that arise, addresses issues, or alerts relevant leadership of potential problems or conflicts. The Executive Assistant maintains a commitment to supporting sustainability, equity, diversity and inclusion at York University. Education: Post-secondary diploma in a relevant field. Experience: Minimum 4 years of related experience providing executive support. Skills: Knowledge Knowledge of general office procedures and practices. Working knowledge of managing in a unionized environment and applying a collective agreement.Skills Proficient with Microsoft Office applications, including Word, Excel, Power Point, and Outlook. Good planning and organizational skills with ability to prioritize workload and meet timelines. Good problem identification and conflict resolution skills. Good written and oral communication skills. Skilled in proofreading, editing, and maintaining attention to detail. Ability to provide excellent service to the community and deal courteously and effectively with people at all levels. Demonstrated tact and diplomacy in responding to emotional or demanding individuals. Additional Notes: Works within a typical office environment (actual and/or virtual).Note: Position requires verification of degree(s)/credential(s).

• Compensation:

York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment. York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation. We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact. York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal. PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.