Proposal Specialist, Federal, Canada

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Job Description

Interested in an opportunity to be part of a dynamic team of proposal managers focused on winning Canadian Federal work? AECOM is hiring an experienced proposal leader to work within our Governments Marketing team. This position is to fill an existing position.

In this role, you will be responsible for leading Canada Federal proposals and presentations, providing support and guidance from pre-RFP positioning through to the interview stage, as required, working within a Governments marketing team that wins work with AECOM’s Federal Civilian and Defence clients. Subject matters may include studies and planning, architecture and engineering design, environmental, program management, and other professional services.

The ideal candidate will bring experience with Federal proposal writing, knowledge of Canadian Federal clients and bidding, strong leadership, a sharp compliance focus, strong pre-positioning and proposal writing skills, and creative design ideas.
Responsibilities

General

• As a Proposal Manager and writer, collaborate with regional and Business Line teams on identified priority pursuits, including pre-positioning, capture, responses to Requests for Standing Offers (RFSOs), Request for Supply Arrangements (RFSAs), Requests for Abbreviated Proposals (RFAPs), Requests for Proposals (RFP), as well as shortlist interviews.
• Reports to the Canada Federal Proposal Team Lead within the Governments Marketing group.

Duties

• Proposal Management and Development
• Responsible for leading medium to large, complex pursuits from capture through to interview stage, as required, which may include multiple disciplines/geographies.
• Participates in workshops/sessions to support the capture manager in the development of the win strategy.
• Leads and contributes to the writing of proposal sections such as cover letters, past performance sections, management approaches, and resumes/staffing sections, contributing to technical approaches. This includes being responsible for preparing annotated outlines, first draft content and content refinement, proposal schedule, compliance list, providing conceptual leadership for layout and graphics, and leading pursuit teams.
• Participates actively in Go/No-Go, capture strategies, and drives compliance with delegation of authority guidelines, capture planning and positioning activities, providing leadership and direction, where required.
• Facilitates colour reviews (pink, red, gold team) for assigned pursuits, and applies lessons learned to add value to the proposal and win plan.
• Serves as a reviewer on colour reviews for priority pursuits led by others, as needed, applying in-depth institutional knowledge.
• Supports debriefs and gathering of client feedback on assigned proposals to ensure and demonstrate continuous improvements.
• Is responsible for the quality and compliance of deliverables.
• Responsible for proposal and project filing on the secure server and CRM. Knows where to go for all recent submittals and project descriptions. Is familiar with the top contracts and project managers.
• May lead or participate in special projects involving teams of BL staff, as directed by Governments Marketing Lead.
• Responsible for daily bid searching across the Canadian Federal market.

Qualifications

Minimum Requirements

• BA/BSc/BComm, preferably in Marketing, Business, Journalism, English, Communications, or a related field.
• 4+ years of related proposal experience, ideally within the professional services industry and/or the Canada Federal sectors.
• APMP/SMPS certification is a plus.
• Bilingual (English and French) is an asset.

Knowledge and Experience

• Working knowledge of and interest in the A/E industry, including AECOM’s Federal clients, projects, people, credentials, and competitors.
• 6 years of related experience.
• Evidence of successful leadership of multi-disciplinary or multi-geography proposals valued >$10 million.
• A thorough understanding of effective proposal and presentation best practices and tools, including how to convey messages, themes, discriminators, and responses to evaluation criteria clearly and effectively.
• Demonstrated experience applying industry best practices and procedures to support positioning, client or business development processes.
• Strong proposal writing and editing skills, including grammar and style.
• A strong working knowledge of desktop publishing software (e.g., Adobe Creative Suite), graphics programs (e.g., InDesign, Adobe Illustrator, Adobe Acrobat, Photoshop), word processing programs (e.g., Microsoft Word), spreadsheet management (Excel), and presentation software (e.g., PowerPoint).
• A working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
• An understanding of CRM. Salesforce experience is a plus.
• Initiative, skill, and personal commitment to manage multiple projects and details concurrently, follow up, and bring tasks and projects to full completion.
• Professional demeanor and excellent interpersonal skills.
• Ability to exercise discretion with confidential/sensitive issues.
• Ability to work independently and with others.
• Diplomacy with peers and internal clients in handling challenging situations.
• Resourceful problem solver.

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM  

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work  

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. Artificial intelligence will be used to support the screening, assessment, and selection of applicants for this role. Final hiring decisions are made by the hiring team.