Crime Prevention Program Administrative Assistant

Job Responsibility:

Project Hope community-based crime prevention and intervention initiatives to assist with reducing gun and gang violence in the Peel Region. Project Hope is a crime prevention and intervention series of interactive activities and events from workshops, entrepreneurship training, art therapy, parenting programs.

The administrative Assistant position is a hybrid position working 35 hours per week, with work typically being completed during normal business hours.

Your Key Responsibilities

· Answers client inquiries; provide information regarding program eligibility and suitability criteria via phone and email.

· • Organizes weekly virtual information sessions; schedules appointments and provides general information to clients and the public.

· Orders and maintains office inventory; assists with preparing service invoices.

· Assists with organizing administrative tasks to ensure the smooth operation of the program.

· Maintain filing system and archiving process

· Assists in organizing events including virtual and in-person employer networking, client appreciation, and graduation sessions.

· Full cycle Accounts Payable & Accounts Receivable, including month end responsibilities

· Verify and process employee expense claims for reimbursement

· Maintains MS Excel operational spreadsheets for accurately tracking program funds, operations, attendance, feedback, and client status.

Required Qualifications

· Post-Secondary degree or diploma in administration, accounting, finance, or an equivalent discipline

· Minimum 2 years experience instructing letters, writing reports and bookkeeping role

· Proficient with Microsoft Office 365 (Outlook, Word, Excel, Power Point)

· Highly resourceful, intuitive, and flexible

· Proven organizational and time management skills with a high attention to details

· Ability to take direction and work well as a team and independently

Job Types: Part-time, Fixed term contract

Salary: $25.50 per hour

Expected hours: 35 per week

Schedule:

• Monday to Friday

Education:

• Bachelor's Degree (preferred)

Experience:

• Administrative: 2 years (preferred)

Work Location: In person