Operations Administrator (18 Month Contract)

Operations Administrator (18 Month Contract)

Parrish & Heimbecker

Join our team that shares your Passion & Heart for Canadian agriculture! Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as an Operations Administrator for our Milling division based in Acton, ON.

Please note this is a contract position that will be for 18 month. 

P&H Milling

P&H is the largest Canadian-owned milling company. The P&H Milling Group sources wheat from Western Canada, Ontario, Quebec, and Atlantic Canada to produce quality flour and cereal products. The lineup includes hard red spring wheat flour for breads and other bakery products, soft winter wheat flour for cakes and cookies, as well as semolina flour for pasta, organic flour, and atta flour for chappati. In our specialty milling operation in Saskatoon, we also mill pea fractions.

From its mills in Halifax, Nova Scotia; Acton, Hanover, Hamilton, and Cambridge, Ontario; Saskatoon, Saskatchewan; and Lethbridge, Alberta, the P&H Milling Group supplies flour to customers throughout Canada, the United States, the Caribbean, the Middle East, Iceland, and Pacific Rim countries.

Benefits

Parrish & Heimbecker Ltd has a people-first approach therefore, we offer many perks to our hard-working staff! Some of our benefits include:

• Learning and Development Programs
• Dental, Vision, and Extended Health Care
• Tuition Reimbursement
• Employee Assistance Program
• Paid Time Off
• RRSP Matching
• Company Events

Your Role

Reporting to the Operations Manager, this role is responsible for delivering comprehensive administrative support to the Mill leadership team and staff in all aspects of our operations

Day to Day

• Provide essential administrative support to ensure seamless site operation
• Coordinate onboarding and employee training schedules
• Support workplace Health & Safety by assisting site leadership with their implementation of Health & Safety Programs 
• Organize internal events, engagement activities, and social committee initiatives.
• Oversee mail, couriers, office supplies, and user access for new hires and terminations.
• Contribute to workplace safety by helping implement and track health & safety programs.
• Help administer eCompliance and iLobby platforms, maintaining accurate records and documentation.
• Track and report key safety and training metrics (KPIs).
• Manage PPE inventory, supplies, and employee records with confidentiality.
• Support cross-functional teams with a wide range of administrative tasks as needed.

Required Qualifications

• Post-secondary education in Office Administration, Business Administration, Operations Management, or a related field
• 2+ years of experience in administrative or operations support, ideally in food manufacturing or a fast-paced production environment.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable navigating administrative systems and tools.
• Willingness to occasionally enter production areas (Mill/Warehouse) to support operations.

Work and grow with a family-owned company.

Join our team with Purpose & History! P&H’s roots go back over 115 years. We have always been a Canadian, family-owned and managed agri-business that understands the qualities and conditions needed for meaningful growth. Our corporate culture values are family values, honesty and integrity with a focus on listening and continuous learning. Like family, we support our staff to always do better.

With over 80 locations spanning from coast to coast, and trade links around the globe, P&H is growth-oriented, diversified and vertically integrated with operations spanning across grain merchandising, flour milling, crop input distribution and animal feed production.

To apply and learn more visit us at

We thank all applicants, but only those selected for an interview will be contacted.

P&H is committed to building a skilled and diverse workforce that is reflective of Canadian society. As a result, Parrish & Heimbecker, Limited is an equal opportunity employer and is in compliance with the Employment Equity Act. P&H welcomes and encourages applications from women, aboriginal people, people with disabilities and members of visible minorities. Accommodations in relation to the job selection process are available upon request for both internal and external candidates taking part in all aspects of the recruitment process.