Facilities Project Coordinator

Toromont Cat is seeking a Facilities Project Coordinator to join our Facilities Management and Real Estate team at Concord, ON. The Facilities Project Coordinator supports the planning and delivery of facilities and construction projects, including upgrades, renovations, and equipment installations. The role works with Construction Project Managers and Facilities teams to coordinate activities, vendors, documentation, and financial administration while owning defined workstreams. It ensures efficient project execution, maintains timelines and compliance requirements, and supports health, safety, and regulatory standards, including contractor safety protocols.

As a Facilities Project Coordinator, YOU will experience: 

• Working within one of the safest organizations in the industry where your safety and well-being are our most important priority


• Working for the best-in-class equipment dealer and with the premium Caterpillar brand


• Opportunities to continuously Learn, Grow and Develop with our Toromont team through our internal Training teams that are geared for your success


• Competitive total rewards including: wages, benefits, and premiums (as eligible)


• An opportunity for flexible work schedules and opportunities across multiple locations across Eastern Canada

In a typical day, YOU will:

• Support project coordination by scheduling, tracking milestones, managing work requests, and ensuring activities are completed on time; may lead smaller projects or defined workstreams.


• Administer purchase orders, invoices, and financial tracking for operating and capital expenditures; monitor expenses, identify variances, and escalate issues when needed.


• Coordinate contractors and vendors by scheduling work, monitoring progress, resolving daily issues, and maintaining compliance documentation.


• Maintain CMMS and building systems data, ensuring accuracy across tracking tools, reports, and documentation.


• Conduct basic facility inspections (HVAC, life safety, etc.), coordinate follow‑up actions, and support ongoing maintenance in line with safety and operational standards.


• Monitor performance metrics, support reporting, identify trends, recommend improvements, and assist with security system coordination and branch upgrades.

Must-haves for this role:

• Working knowledge of building systems (HVAC, electrical basics, fire/life safety, mechanical systems).


• Experience with CMMS (Maximo, ServiceNow) and BAS/BMS; familiarity with project‑tracking tools (MS Project, Smartsheet).


• Basic project management understanding (scope, schedule, budget, risk).


• Ability to multitask and adapt in a fast‑paced environment.


• Data and reporting skills (Excel, tracking, variance analysis).


• Contractor coordination experience and vendor performance tracking.


• Strong communication with contractors, vendors, and internal teams.


• Problem‑solving ability with practical solutions.


• Basic financial/administrative skills (POs, invoicing, tracking).


• AutoCAD knowledge is an asset.


• Experience with virtual building management software is an asset.


• Bilingualism (French/English) is an asset

 About Toromont Cat

With over 4,000 employees and 56 locations from Manitoba to Newfoundland, Toromont Cat has a proven track record, industry knowledge, dealership infrastructure, and service mindset to ensure our Construction, Mining, and Power Generation customers succeed. At Toromont Cat, work is built around people's strengths, our products, technology and an outstanding customer experience and through our strong partnership with Caterpillar ™, Toromont Cat takes care of our employees who take care of our customers! When you join our team, you become a member of the Toromont family. Your success is our success!

Artificial Intelligence (AI)

Please note that our hiring processes involve the use of artificial intelligence (AI) tools to assist with screening, assessing, or selecting candidates; all final decisions are reviewed by our Talent Acquisition team to ensure fairness and compliance with applicable laws.