Human Resources Administrative Assistant - Permanent Full-Time

Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes the Huntsville District Memorial Hospital Site and the South Muskoka Memorial Hospital Site, and together we provide outstanding, integrated care to support people in living their healthiest lives.

The Human Resources Administrative Assistant provides administrative and data entry support to the Human Resources team, ensuring the accurate maintenance of employee records, HRIS data, benefits, payroll, and onboarding processes. This role plays a key part in delivering efficient, confidential, and customer-focused HR services while supporting day-to-day departmental operations and the Director.  

ROLE

• Accurately enter and maintain employee information in the Human Resources Information System (HRIS)
• Process employee data for new hires, transfers, status changes, resignations, benefits, and pension enrollment
• Process benefit and pension enrollments, updates and changes through Greenshield and HOOPP.
• Support employee onboarding by preparing documentation and coordinating onboarding activities
• Input payroll-related data, including employee hours, to support accurate and timely payroll processing
• Prepare and maintain electronic and paper employee records while ensuring data accuracy and confidentiality
• Generate HR reports, seniority lists, and employee correspondence using the HRIS and mail merge tools
• Monitor and respond to HR inquiries through the departmental email account and direct requests as appropriate
• Provide administrative support through calendar management, meeting coordination, agenda preparation, and minute taking
• Support the Human Resources team with administrative tasks and other duties as assigned

EDUCATION, EXPERIENCE & QUALIFICATIONS

• Post secondary education in office administration, human resources, or related field required
• 1 year of related administrative experience in an office environment
• Experience with Outlook, Excel, Word, PowerPoint including developing spreadsheets, mail merges, etc.
• Familiar with MS Teams, Zoom, etc.
• Detail-oriented, able to exercise independent judgement, with strong problem-solving skills

ADDITIONAL PERKS AT MAHC  

• Extended health benefits (Permanent Full-Time only)
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
• Collaborative and supportive team environment

ADDITIONAL INFORMATION 

Location: Multi-Site, working on site at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. Applicants must reside within 125km of one of our hospital campuses or be willing to relocate prior to starting. *Exceptions will be considered on a case-by-case basis

Hours of Work:   Regular hours of work are 8:00 am - 4:00 pm. Shifts and hours may change according to departmental requirements per the collective agreement.  

Recruitment Process

• Submit your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date. Please Note:  Applicants must submit their application through this posting listed to be considered. Email and paper submissions  will not be accepted unless otherwise indicated.
• If you are viewing this job posting on a website other than mahc.ca/careers, you may not be viewing the most up-to-date information. To see other opportunities or to view the most up-to-date version of this job posting, including rate of pay, please visit mahc.ca/careers.
• We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.
• Please note, AI (Artificial Intelligence) is not being used to screen, assess, or select applicants in our recruitment process.

Conditions of employment for external hires includes;

• Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled

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