Office Assistant I

Town of Qualicum Beach

Office Assistant I

Casual
Job Competition No. 2026-13

Join our growing Human Resources Team at the Town of Qualicum Beach!

The Town of Qualicum Beach is seeking a friendly, organized, and customer-focused Office Assistant I to join our team on a casual basis. This is an excellent opportunity for someone looking for flexible, occasional work while supporting a welcoming and professional front office. Hours will vary based on operational needs and are ideal for someone seeking work on an as-needed basis.

Reporting to the Director of Corporate Services, the Office Assistant provides front-line customer service and administrative support to the organization. The successful candidate will be the first point of contact for many residents and visitors, assisting with general inquiries and helping ensure the front office operates smoothly.

Typical duties include:

• Providing friendly, professional customer service at the front reception desk.
• Answering telephone calls, responding to general inquiries, and directing visitors to the appropriate department or staff member.
• Receiving payments and processing cash receipting transactions.
• Preparing, formatting, filing, and maintaining correspondence and other records.
• Entering and maintaining information in computerized systems.
• Providing administrative support to various departments, including scheduling meetings and assisting with general office duties.
• Performing other related duties as assigned.

Required qualifications include:

• Completion of Grade 12, supplemented by at least two years of recent office administration or customer service experience. Municipal experience is considered an asset.
• Post-secondary education in office administration, business administration, or a related field is considered an asset.
• Excellent customer service, communication, and interpersonal skills.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, and Adobe Acrobat). Experience with municipal software is an asset.
• Ability to type a minimum of 50 words per minute.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a busy office environment.
• Ability to work independently and collaboratively while maintaining confidentiality.

Shortlisted applicants may be required to complete writing, computer, and/or skills assessments.

The terms and conditions of employment are covered by the CUPE Local 401 Collective Agreement. The rate of pay will be $34.01/hour (July 1, 2026 rate) plus 12% in lieu of benefits. This is a casual, on-call position. Hours of work will vary based on operational requirements and are scheduled Monday through Friday between 8:30 a.m. and 4:30 p.m. There are no guaranteed hours.

Interested candidates are invited to submit a resume and cover letter to:

Human Resources
#201 – 660 Primrose Street, P.O. Box 130 Qualicum Beach, BC V9K 1S7
Email: View email address on civicjobs.ca

Posting No. 2026-13

This position will be open until filled; applications will be reviewed as they are received.

The Town of Qualicum Beach is an equal opportunity employer committed to fostering a diverse and inclusive workplace.

We welcome applications from all qualified individuals legally entitled to work in Canada.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

If you require accommodation during the hiring process, we would be pleased to discuss how to best support your needs.