General Office Assistant

Job Responsibility:

General Office Assistant Toronto, Ontario, Canada

Current Opportunities

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If you are looking to progress your career, look no further than Baker Tilly WM.

Baker Tilly WM LLP is a leading midsize accounting and advisory firm based in Vancouver and Toronto. We provide value-added audit, tax and advisory solutions that support local businesses. We offer a full complement of professional services across every major industry sector, serving a broad range of clients, including large, publicly traded companies, emerging businesses, and owner-managed businesses.

Outside our two offices, we also draw on the specialty services provided by partners from across the Baker Tilly Canada network and also globally through our affiliation with Baker Tilly International.

At Baker Tilly WM, we foster a meaningful career and the opportunity to influence tomorrow for your clients, your profession and your community. Our professionals are encouraged to Be True to their values and ambitions, alongside our shared commitment to building great relationships, great conversations and great futures.

For an inside look of what Baker Tilly WM LLP is all about, follow our Instagram account @BakerTillyWM!

We are currently recruiting for a talented General Office Assistant with exceptional communication and client service skills to join our growing Administrative Support team! The General Office Assistant will be handling a variety of clerical support tasks to help our office run smoothly and efficiently. This role is ideally suited for an emerging professional who is keen to build their office administration skills, someone who is a “go-getter”, and who enjoys problem solving, being resourceful and taking initiative.

Your primary responsibilities will include:

Your primary responsibilities will include:

General Housekeeping Duties:

• Resolve office-related malfunctions and respond to requests or issues related to mail machine, printers, shredder and more.
• Monitor and order office supplies, kitchen supplies, refreshments, etc.
• Maintain cleanliness in the office, supply rooms, lunchroom, dishwasher, and refrigerators.
• Other duties as assigned.

Administrative Support Duties:

• Scan and track various client documents and files into appropriate trackers.
• Prepare physical data for scanning and scan data per the firm's procedures.
• Organize tax returns with correct schedules and attachments provided to the appropriate parties.
• Arrange packages for couriers.
• Deliver various mail, client documents, files, packages, and cheques to appropriate staff member.
• Manage filing system and documents in a storage facility.
• Cover reception duties during the Receptionist's breaks.
• Perform general office clerk duties and errands such as completing daily or weekly bank deposits.

A successful candidate will have:

• At least one year of experience in an office environment as an Office Assistant or in related role.
• Outstanding communication skills, both verbal and written.
• Strong interpersonal skills and ability to build rapport with clients and all levels of staff.
• A “can-do” attitude and with exceptional customer/client service skills.
• The ability to take initiative and anticipate the needs of Partners and Staff.
• Highly organized, the ability to re-prioritize workload and adapt to changing circumstances, and strong time management skills.
• A professional and courteous manner.
• Driven, flexible and motivated to help others.
• Excellent judgment, problem solving skills and strong attention to detail.
• Highly proficient in MS Office Suite (Word, Excel and Outlook).
• Ability to work independently, as well as in a team environment.
• Working knowledge of office equipment is an asset.

What's in it for you?

• Career growth opportunities
• Competitive total compensation package including extended health care, dental, and group life insurance benefits
• Vacation (3+ weeks/year)
• Continuing Professional Development
• An open-door culture promoting interaction with all staff levels, including partners
• A fully-stocked kitchen with breakfast foods, healthy snacks, and treats during tax season, plus coffee, tea, and drinks throughout the year
• Overtime meal and parking reimbursements
• A smart casual dress code (client/day specific)
• Client referral, employee referral, and vehicle purchase incentives
• Many entertaining social events throughout the year

Location: Toronto, ON - on site.

Note: Baker Tilly WM LLP is an equal opportunity employer and does not discriminate in employment on the basis of race, colour, religion, sex (including gender identity), national origin, political affiliation, parental status, marital status, sexual orientation, disability, age, or other non-merit factors. Baker Tilly WM LLP is dedicated to fostering, supporting and celebrating a diverse workplace. Accommodation is available to all applicants upon request throughout our recruitment and selection process. Please contact us if you require accommodation. We will work with all applicants to accommodate their accessibility needs.

Baker Tilly WM LLP is a member of Baker Tilly Canada Cooperative, which is a member of the global network of Baker Tilly International Limited. All members of Baker Tilly Canada Cooperative and Baker Tilly International Limited are separate and independent legal entities.