Finance and Administrative Officer

Job Responsibility: Job Number: J0824-0683 Job Title: Finance and Administrative Officer Job Type: Permanent FT Support Bargaining Unit: FT Support School/Department: Academic Location: Greater Toronto Area Pay Range: $35.06 - $40.71 Pay Band: Support H Hours/Week: 35 Date Posted: August 14, 2024 Closing Date: August 21, 2024

(As a unionized employer, Centennial College gives preference to internal candidates as defined in the collective agreement. External candidates will be considered only if there are no qualified internal candidates) Centennial College recognizes and affirms Diversity, Equity and Inclusion and Indigenous ways of knowing as central to the vibrancy and uniqueness of its learning and working academic mission. We strongly encourage applications from members of Indigenous communities and all equity-deserving groups including Women, Racialized, Persons with Disabilities, and LGBTQ+ communities.

We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

Position Summary Centennial College is hiring a dynamic, detail-oriented Finance and Administrative Officer in our Learning Centres and Libraries. Reporting to the Associate Director, Learning Centres and Libraries, the incumbent will be responsible for executing the ongoing budget, financial, and administrative support activities and related records maintenance for the Libraries and Learning Centres.

The Finance and Administrative Officer is the first point of contact for financial activities of the Libraries and Learning Centres with Centennial College departments including human resources, accounting, financial planning, and corporate planning.

Responsibilities

• Prepares the budgets and interim/final financial reports for the Libraries and Learning Centres in close consultation with Managers and Director.
• Provides budget, finance, and accounting support to the Libraries and Learning Centres and is accountable for all day-to-day financial activities and operations for the unit, implementing accounts payable and receivable, monitoring all financial transactions, reconciling accounts, resolving discrepancies, taking corrective action as required, and preparing financial reports.
• Organizes and implements processes to meet the financial and budget reconciliation requirements of the unit, including use of college systems and processes related to financial operations, and coordination with library acquisitions.
• Prepares, maintains, and submits human resource documentation specific to the Libraries & Learning Centres, including documentation relating to contracts, payroll, attendance, and vacation for full-time and part-time staff.
• Provides office and departmental administrative support for the Libraries and Learning Centres
• Coordinates the central administrative supply service for all the campus libraries and learning centres, distributing supplies to the campus libraries and learning centres as required and maintains inventory
• Participates in departmental planning and documentation and provides support during the annual planning cycle preparing documentation, drafts, and reports as required
• Conducts other related duties including compilation of data and preparation of statistical reports.

Qualifications/Experience

• 3-year diploma / degree in Accounting, Finance, Office Administration or Business Administration required, or equivalent education acceptable to the College. A Library Techniques CAAT diploma is considered an asset.
• A minimum of 3 years of general accounting experience in a financial environment including budget preparation & maintenance; preparing, monitoring and reconciling financial transactions; accounts payable & receivable; preparation and coordination of HR and payroll documentation; financial reporting responsibilities; and coordination with various departments related to accounting activities.
• Demonstrated experience undertaking and completing financial projects by initiating appropriate action in line with accepted accounting practices and institutional policy in order to meet operational requirements of the department.
• Demonstrated experience with financial accounting systems and advanced proficiency in MS Excel to migrate and manipulate financial data for reporting. Experience with MS Office required.
• Experience with Quick Books, Banner, Cognos, payroll and College financial processes is an asset.
• Demonstrated experience in administrative office support
• Possesses strong organizational skills with ability to set priorities, works well under pressure, and meets deadlines. Ability to work well autonomously, but also collaborates effectively with others.
• Strong inter-personal communication skills with evidence of good judgement. Highly developed analytical and problem-solving skills.
• Experience working in a diverse library environment with direct experience in library financial operations is an asset.

Apply online:

Proof of credentials or equivalencies from accredited regional or federal post secondary institutions and/or their foreign equivalents will be required at the time of job offer.

When applying, your cover letter and résumé must include examples that reflect all of the requested skills and qualifications and must be submitted online by August 21, 2024 at 11:59 PM EST. Please quote Job ID J0824-0683. Misrepresentation of applicant information will be grounds for your exclusion from the competition or for dismissal should you subsequently be hired for the position. We wish to thank all applicants for their interest and advise that only those selected for an interview will be contacted.

We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).