Administrative Analyst 3
State of New Jersey
GENERAL DESCRIPTION
Under the general supervision of an Administrative Analyst 4 or other supervisor in a state department, institution, or agency, performs the review, analysis, and appraisal of current department administrative procedures, organization, and performance, and helps to prepare recommendations for changes and/or revisions; does other related duties.
WORK RESPONSIBILITIES
Process and Review Invoices and Payments: Ensure accuracy and compliance with State regulations. Analyze Accounts Payable Transactions: Identify and resolve payment discrepancies. Ensure Timely Vendor Payments: Maintain accurate and up-to-date financial records. Utilize Financial Systems: Employ NJCFS, NJSTART, and MACSE to process and monitor financial transactions. Coordinate with Stakeholders: Liaise with vendors, program staff, and State agencies regarding payment matters. Prepare Reports and Documentation: Create reports and supporting documentation for management and audits. Maintain Compliance: Ensure adherence to State fiscal policies, procurement procedures, and internal controls. Process Improvement: Assist in enhancing accounts payable processes and procedures. Provide Guidance and Support: Offer expertise and assistance to staff on accounts payable activities and financial systems. Prepares clear, sound, accurate, and informative statistical and other reports containing findings, analyses, conclusions, and recommendations. Maintain records and files.
REQUIREMENTS
NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Seven (7) years of professional experience involving the review, analysis, and evaluation of budget, organization, administrative practices, operational methods, management operations, or data processing applications, or any combination thereof, which shall have included responsibility for the recommendation, planning, and/or implementation of improvements in a business or government agency.
OR
Possession of a bachelor's degree from an accredited college or university; and three (3) years of the above-mentioned professional experience.
OR
Possession of a master's degree in Public Administration, Business Administration, Economics, Finance, or Accounting; and two (2) years of the above-mentioned professional experience.
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