Supervisor of Taxation and Revenue

Job Responsibility:

The Township of Wilmot is seeking a Supervisor of Taxation and Revenue (1 year contract). This position maintains taxation and utilities billing and collection processes within pertinent legislation; and the policies and guidelines established.

Responsibilities:

• Maintains Township's property tax billing system including calculation of rates, billing, collection and delivery of invoices
• Oversee Township's utility billing system including calculation of rates, billing, collection and delivery of invoices
• Verify and generate water/wastewater billing for the Township, including scheduled final water bills
• Follows up on escalated (Level 2) customer complaints for water/wastewater accounts and general receivable accounts
• Supervise the tax roll and utility data entry and communications
• Calculates annual tax levy requirement, prepares tax levy by-laws and prepares the tax billing in accordance with levy by-law and Ontario Regulations
• Maintains accounting and related records for all taxation transactions in the Township, including new and supplementary assessment; budget and legislative changes; and tax adjustments and write-offs, ensuring accuracy of same
• Maintains Local Improvement and Area Charges; Registers and updates Master Files and Collector's roll as required
• Oversee tax sale processes, including liaising with legal services for delinquent tax accounts
• Prepares monthly arrears listing for water/wastewater customers, and attends to collection of unpaid accounts
• Generates transaction files for pre-authorized payments of property taxes and water/wastewater accounts
• Prepares and issues invoices for a selection of other Township related accounts receivables and ensures their timely collection
• Prepares refund requests for property taxes and water/wastewater customers
• Prepares and processes property tax adjustments in accordance with legislative parameters (e.g. section 357 applications, Request for Reconsideration)
• Process Year End closing procedures within Tax System and General Ledger. Prepares FIR schedules for inclusion within annual financial statements and effectively participates in annual audit process.
• Prepare annual Water and Wastewater Rates review and draft operating budget
• Assist in the preparation of annual Municipal Budget
• Supervise and support the administrative receptionist team (2 people)
• Backup support for administrative functions including payroll and accounts receivable
• Liaise with third party software providers and area tax collectors
• Performs other duties as assigned

Qualifications:

• College Diploma/University Degree in related area of responsibility (accounting, business administration)
• A minimum of 5 years' experience with property taxation, preferably in municipal environment,
• Completion of the Municipal Tax Administration Program (MTAP) would be an asset
• Excellent knowledge and skills in MS Office Suite (Word, Excel, Access, Outlook) and the ability to learn and adapt to new systems
• Ability to supervise and direct staff
• Ability to work well under pressure and with constant interruptions
• Capability to prioritize numerous responsibilities and pay attention to detail and accuracy
• Good public relation skills
• Ability to handle confidential information
• Valid “G” driver's license and a good driving record
• A clean Criminal Record Check is required upon hire

Working Conditions:

• Work is generally performed in an office setting
• May be required to lift and move supplies weighing up to 25 lbs.
• Work is subject to frequent interruptions, shifting priorities and dynamic deadlines
• May require use of personal vehicle

Closing: June 28, 2024

Status: Full Time (1 year contract)

Pay Range: $82,409 to $100,133 annually

Training and Development: Paid training and professional development opportunities are offered with this position.

Work Hours: This position offers a schedule of 35 hours per week, Monday to Friday, between 8:30AM to 4:30PM

Hybrid Work Opportunity: Yes

Work Location: Wilmot Administration Complex, Baden, ON

How to apply:

Qualified applicants are invited to apply online at

We thank all applicants; however, only those selected for an interview will be contacted.

In accordance with Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), personal information is collected under the authority of the Municipal Act and will only be used for candidate selection. Upon request, accommodations will be provided throughout the recruitment, hiring and employment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), and the Ontario Human Rights Code.

Job Types: Full-time, Fixed term contractContract length: 12 months

Pay: $82,409.00-$100,133.00 per year

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Baden, ON N3A 1A1

Application deadline: 2024-06-28