Talent Coordinator

BPA is more than an engineering firm — it’s a passionate team shaping the buildings and infrastructure of tomorrow. With offices across Canada, our expertise in sustainable design and technical innovation drives impactful projects from coast to coast. Joining BPA means putting your talent to work on meaningful projects, collaborating with recognized experts, and growing in a flexible, people-focused and forward-thinking environment.

Your role

Are you organized, resourceful and passionate about creating efficient processes?

Do you enjoy balancing recruitment, HR administration and continuous improvement while working with technology and HR systems?

As a Talent Coordinator , you will play a key role in supporting Talent Acquisition and HR operations across our Ottawa Region (Ottawa, Kanata and Gatineau) . You will be the local Talent resource for hiring managers while working closely with the national Talent team, HR Business Partners and our Business Systems Analyst.

This is a diverse role where you'll combine recruitment coordination, HR administration, documentation, process optimization and HR systems support. You'll help ensure our Talent processes are efficient, consistent and provide an exceptional experience for both candidates and hiring managers.

What You'll Do

Recruitment Coordination

• Coordinate recruitment activities for the Ottawa region.
• Create, update and optimize job postings.
• Coordinate interviews and maintain communication with candidates and hiring managers.
• Deliver an exceptional candidate experience throughout the recruitment process.
• Support sourcing activities for selected positions.
• Assist with campus recruitment and internship hiring initiatives.
• Support the Talent Business Partners on recruitment projects and hiring priorities.

Talent Operations & HR Administration

• Coordinate pre-employment activities, onboarding and employment documentation.
• Support recruitment administration and maintain accurate employee and candidate records.
• Maintain recruitment trackers, reports and key performance indicators.
• Support the use and continuous improvement of Dayforce and other HR systems.
• Ensure the accuracy and integrity of Talent data.

Process Documentation & Continuous Improvement

• Develop, update and maintain Talent documentation, templates, guides and standard operating procedures.
• Assist with process mapping and workflow documentation to support operational excellence.
• Collaborate with the Business Systems Analyst to document business requirements, improve workflows and support HR system enhancements.
• Participate in the development and standardization of Talent processes, tools and best practices.
• Contribute to continuous improvement initiatives that enhance the efficiency of the Talent function.

Employee experience

• Coordinate onboarding activities for new employees.
• Support Talent communication and documentation.
• Participate in HR and Talent projects as required.
• Build strong relationships with hiring managers and internal stakeholders across the region.

What BPA Offers

• A collaborative, supportive and people-first team.
• A role where you'll have a direct impact on Talent operations and organizational growth.
• Exposure to recruitment, HR operations, business process improvement and HR technology.
• Opportunities to work on meaningful projects that improve the employee and candidate experience.
• A flexible hybrid work environment.
• Excellent career development opportunities within Human Resources and Talent.

What We're Looking For

• Diploma or degree in Human Resources, Business Administration or a related field.
• Three (3) or more years of experience in Talent Acquisition, HR coordination or HR operations.
• Experience coordinating recruitment activities and supporting hiring managers.
• Strong interest in process improvement, documentation and HR systems.
• Experience with an ATS or HRIS (Dayforce is considered an asset).
• Excellent organizational and project coordination skills.
• Strong attention to detail and commitment to data accuracy.
• Advanced Microsoft 365 skills, particularly Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, collaborative and solution-oriented mindset.
• Excellent communication skills in both English and French.

Travel Requirements

Occasional travel between our Ottawa, Kanata and Gatineau offices will be required to support hiring managers and Talent initiatives across the region.

Build your career with us and enjoy…

• A culture built on collaboration, knowledge sharing, talent development, and the quality of our work.
• A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
• A hybrid work policy that promotes balance between professional and personal life.
• A competitive total compensation package, including a comprehensive group insurance plan and an RRSP program with employer contributions.
• The “Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.

Salary range: $65 000 – $80 000 per year, with final compensation determined based on experience, qualifications, scope of the role and geographic location.

This posting is for an existing vacancy.

AI usage: BPA may use digital tools to support note-taking during interviews. These tools do not influence screening or hiring decisions.

Additional details regarding compensation and our overall rewards approach will be shared throughout the recruitment process.

We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada.We comply with applicable accessibility legislation, including the Accessibility for Ontarians with Disabilities Act (AODA), and will provide accommodations upon request for candidates participating in all aspects of the selection process.We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community.Thank you for your interest in joining our team.

Please note that only candidates selected for an interview will be contacted by the Talent team.

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