Governance Coordinator

Job Responsibility:

The Canadian Nurses Association (CNA) is committed to engage highly qualified employees to carry out its objectives and to provide a work environment that is conducive to personal and professional growth. In CNA's commitment to inclusion and the dismantling of racist and systemic discriminatory practices we are eager to attract a diverse workforce. We will provide equal employment opportunity for all employees and qualified applicants for employment, encouraging those who have not been historically well represented, to better serve the diversity of nurses and people living in Canada.

The Organization:

CNA is the national and global professional voice of Canadian nursing. Our mission is to advance the nursing profession to improve health outcomes in Canada's publicly funded, not-for-profit health system. CNA is the only national association that speaks for all types of nurses across all 13 provinces and territories. We represent nurses that are unionized and non-unionized, retired nurses, nursing students, and all categories of nurses (registered nurses, nurse practitioners, licensed and registered practical nurses, and registered psychiatric nurses). We are guided by a set of ethical values of courage, equity, diversity excellence, innovation and trust. We are seeking an individual who is an innovative thinker and will have demonstrated experience in handling challenging issues in a diverse, transformational and dynamic work environment.

Role:

The Governance & Events Coordinator is responsible for coordinating governance activities and delivering events of varying size and complexity for CNA. They ensure proper functioning of the board of directors, board standing committees and the annual meeting. Working with internal and external collaborators, the Governance & Events Coordinator is responsible for organizing and controlling CNA events. They coordinate activities while ensuring high quality projects delivered on time and within budget.

While CNA is a virtual workplace, this position is based in Ottawa. The incumbent must live in the Ottawa area.

Key responsibilities:

• Participates and assists in planning meetings, including the development of agendas and recording of meetings
• Utilizes project management methodologies, ensuring event planning, documentation, communication and deliverables are on time and within budgets
• Organizes program content for awards, webinars, workshops, conferences and conventions
• Liaises with the chairs, the board of directors and other committees and guests
• Manages logistics for all meetings of the board, its committees, the annual meeting of members, the Fellowship induction ceremony and other program events
• Works with the marketing & publishing team to develop marketing plans and produce event material
• Prepares and distributes minutes and follows up on action items in a timely fashion
• Reviews and approves directors' and participants' expense claims
• Leads the call for nominations for the board, the CNA awards and Fellows of the Canadian Academy of Nursing
• Works with the ITS team for registration systems
• Manages the 'call for abstracts' process
• Coordinates tradeshow preparation and production as well as solicitation of exhibitors and sponsors
• Responsible for event follow-up, evaluation
• Develops work plans and critical path of activities for each event
• Anticipates barriers, develops and implements contingency plans as well as troubleshoots and solves problems
• Files all annual corporate documents and by-law changes with Corporations Canada
• Drafts annual operating budgets for board activities, annual meeting and each event
• Manages the board governance manual
• Performs other duties as assigned
• Requires travel

Qualifications:

• Excellent interpersonal and organizational skills
• Excellent time management skills and ability to handle multiple priorities and projects
• Ability to adapt to shifting priorities, demands and timelines
• Strong oral and written communication skills
• Strong proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Strong critical thinking and analytical skills
• Strong problem-solving, priority-setting and decision-making skills
• Tact and discretion when handling confidential information and materials
• Good judgment and political sensitivity
• Knowledge of by-laws and rules of order
• A high degree of resourcefulness, self-motivation and direction as well as the judgement necessary to understand when to seek direction
• Ability to evaluate the relative costs and benefits of potential actions to recommend the most appropriate course

Desirable qualifications:

• Experience working with a not-for-profit or a professional association
• Certified Meetings Professional (CMP), or Certified Special Events Professional (CSEP)
• Project Management Professional (PMP)

We thank all applicants however, only those selected for an interview will be contacted.

If contacted for this position, please advise us if you require any adaptive measures at any point in the recruitment process and we will work with you to meet your needs. CNA will consider all qualified candidates and select the best individual for the position.

Job Types: Full-time, Fixed term contractContract length: 13 months

Benefits:

• Company events
• Company pension
• Paid time off
• Work from home

Schedule:

• Monday to Friday

Education:

• DCS / DEC (preferred)

Experience:

• senior administrative and event planning: 4 years (preferred)

Language:

• French (preferred)

Location:

• Ottawa, ON K1Z 7M4 (preferred)

Work Location: Hybrid remote in Ottawa, ON K1Z 7M4