Project Coordinator

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Ottawa, ON., (CAN.), Hybrid

Position Summary

Thales has a vacancy for a Project Coordinator (Program) supports the Project Manager (PM) and the PMO Manager by coordinating a wide range of day to day project activities, ensuring work is carried out effectively and that project actions impacting progress are tracked and followed through. Within the AJISS program, the Project Coordinator will perform assigned program coordination activities, support the PM in project activities to achieve successful completion, and coordinate internal and external teams while acting as a key liaison across stakeholders to ensure alignment with program objectives. The role contributes to overall delivery across technical, industrial, financial, and customer satisfaction domains, supports fulfilment of milestones, deliverables, and reporting requirements, and assists in timely issue escalation as needed.

Regulatory Compliance Requirement

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List and/or the US the Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access.

Key Areas of Responsibility

Under the direction and support of the Project Manager and PMO Manager Lead, the Project Coordinator (Program) will be responsible to:

• Provide project coordination support, including planning, execution, stakeholder communication, progress monitoring, issue resolution, and maintenance of project documentation to ensure successful delivery of project objectives.
• Work with cross-functional teams (Finance, Contracts, Procurement, Quality) to support project requirements and ensure alignment across stakeholders.
• Support project activities including risk management and change management. Coordinate Change Control Board and monitor change requests for work packages and maintain log. Maintain and update applicable registers.
• Track action items through to closure and support project closure activities. Capture and support lessons learned. Monitor and support project milestone status. Schedule and attend internal and external meetings.
• Be point of contact for DWAN and DRMIS related questions and accounts. Prepare meeting agendas and record minutes and action tracking. Develop and maintain positive working relationships with internal and external stakeholders, including subcontractors and customers.
• Track deliverables to ensure timely delivery (as applicable). Use internal and external tools to manage activities and workflow issues (reports, deliverables, etc.). Assist with onboarding new team members to the project including coordination of onboarding training sessions for new hires.
• Initiate and support continuous improvement initiatives. Provide ongoing support to work package managers. Coordinate and support monthly project review dashboards. Monitor the status of customer responses for contractual letters, quotes, and proposals (as required).

Minimum Qualifications

Bachelor’s degree or college diploma in Business Administration, Project Management, Procurement, or a related technical field.

• Minimum of five years of demonstrated experience in the last ten years in a similar role.
• Ability to work independently with minimal supervision.
• Strong organizational skills and ability to balance multiple priorities.
• Ability to manage and control project records and documentation.
• Proficiency in using Microsoft Word, Excel, SharePoint, PowerPoint and JIRA.

All applicants must be able to obtain a Canadian NATO Secret clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program.

Preferred Qualifications

• Detailed knowledge and understanding of the Defence Sector.
• Experience supporting complex projects.
• Leadership Training.
• CAPM Certification.

Special Position Requirements

Schedule: 40 hours per week / 5 day per week.

Physical Environment: Hybrid role – Onsite and remote working.

Travel: Minimal travel required.

What We Offer

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Why Join Us?

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The reference Total Target Compensation(TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash 50,000.00 - 65,000 CDN Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

AI

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.