Project Coordinator / Administrator - Victoria 0726

Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast-growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC's major markets. Join our team of trailblazers!

Our core values:  

Integrity – We do what’s right, even when no one is looking.

Improvement – We do it well. Then we do it better.

Caring – We put ourselves in others’ shoes. 

Authenticity – We like people, not pretense.

Determination – We kick down walls. 

We have everything we need to inspire our customers. Except YOU.

The Project Coordinator supports the administrative needs of a Key Account Manager serving the multi-family construction industry, and will manage the project needs from contract submission through to project completion & deficiencies. They are someone who thrives in a very fast-paced environment and lives for constant change. This work environment will appeal to someone who enjoys problem solving, making quick decisions, and being constantly challenged and extremely busy.

As a Project Coordinator/Administrator, you will

• Manage new construction project needs as they relate to appliances – length of projects averages from 6 months – 2 years


• Ensure accurate inventory levels and timely scheduling of deliveries


• Monthly invoicing and account reconciliation


• Collaborate with multiple business units on a daily basis, including Dispatch/Delivery, Purchasing, and Credit


• Assess architectural drawings and how they apply to appliances


• Manage follow-ups on project details with internal and external customers (high responsibility and accountability)


• Create and update high-level reports and presentations


• Develop and nurture relationships with builder customers on-site and in-office


• Management of contract-related documentation and filing

The experience we like to see

• 1 year minimum experience in a project coordination role, or an administrative role with similar responsibilities


• Account management experience including invoicing and/or inventory control an asset


• Strong communication skills, both verbal and written


• Precise attention to detail


• Proven organization and prioritization skills


• Ability to multi-task and work quickly while maintaining accuracy


• Capacity to prioritize and meet deadlines, understand business needs and objectives


• Someone that has excellent interpersonal skills


• Adaptable and solutions-oriented


• Fluent in MS Office


• Flexibility to work within legacy systems

We hope you are passionate about

• Providing expertise! – You act as an internal business area expert and champion


• Problem solving! – You have an aptitude for utilizing your knowledge to find creative solutions


• Teamwork! - You understand the value of others, yet are still able to also thrive independently


• Joining a fun, fast-paced and ever-changing environment!

Bonus Points

• Supply chain management experience


• Construction supply experience

Why join Trail?

• Merit Performance


• PPE Allowance


• Generous employee discounts 


• Gym membership discount 


• Employee Recognition Program


• Company events 

Work Environment

• Monday – Friday, 8:30am – 5pm


• Shared office space


• Site visits often required


• Expected Contract duration: September 7, 2026 until June 18, 2027

$26.44 - $27.88 an hour

Includes bonus up to $3,000

INDHPN

We inspire possibilities, make shopping ridiculously easy, and help create special moments at home. Are you ready to meet your team?

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.