Billing Coordinator - Acton, ON - Fulltime, Permanent

If you enjoy working with numbers, spotting discrepancies, staying organized, and knowing the details you manage have a direct impact on the business, you’ll likely enjoy this role.

As our Billing Coordinator , you’ll play an important role in keeping our financial operations accurate, timely, and running smoothly.  This is a hands-on, detail-focused role in a busy finance environment. You’ll work with a high volume of transactions and deadlines, so staying organized and knowing what needs attention first is important. You’ll also work with colleagues across our Transportation and Finance teams to make sure shipments are billed correctly, payments are processed accurately, and outstanding balances are followed up on.

A Little Bit About Us

Fraser Direct is a provider of end-to-end supply chain services in the Canadian marketplace. Our services include , , , . 

We are a growing business that takes pride in doing things well, for our clients and for each other. Please visit our company website at: 

 

What You'll Do

• Process high-volume carrier payables for several of our transportation departments.
• Complete daily and weekly summary and load billing.
• Review shipment and supporting data in detail to ensure all billing requirements are complete and accurate.
• Complete cash applications for several companies and keep accounts up to date.
• Follow up on outstanding accounts and support daily collections.
• Work with internal teams to resolve billing or payment discrepancies.
• Support other Finance duties and projects as assigned.

 

Qualities Essential for Success

• Proven Experience & Technical Skills
  • Intermediate Excel skills are essential, with the ability to work confidently with data, formulas and spreadsheets.
  • Working knowledge of Generally Accepted Accounting Principles (GAAP).
  • 2 or more years of experience in accounts payable and/or accounts receivable.
  • A solid understanding of cash application, accounts receivable collections, payment terms, and applicable provincial tax rates is essential.
  • Experience with finance or accounting software is an asset. Sage/Accpac experience is preferred.

 

• Accuracy & Doing Things Well
  • Takes pride in producing accurate, complete work.
  • Has a keen eye for detail and catches errors before they become bigger problems.
  • Works with high volumes of data while maintaining both speed and accuracy.
  • Consistently follows established processes.
• Ownership & Adaptability
  • Dependable and accountable for completing work to a high standard.
  • Takes ownership of problems and follows them through to resolution or appropriate escalation.
  • Able to organize work, manage competing priorities, and keep things moving during busy periods.
  • Works independently and confidently, while knowing when to ask questions or seek support.
  • Learns quickly and is comfortable picking up new processes, systems and responsibilities.
  • Stays focused and organized when priorities shift or the workload gets busy.
  • Takes pride in doing a really good job, not simply checking the task off the list.
  • Consistently represents Fraser Direct's values and standards through their work and interactions.
• Communication & Teamwork
  • Builds positive working relationships and contributes to a respectful, team-oriented workplace.
  • Communicates clearly, respectfully, and proactively with coworkers and other departments.
  • Shares important information quickly so others can make informed decisions and keep work moving.
  • Listens carefully, understands priorities, and follows direction.
  • Knows when to work independently and when collaboration is the better approach.
  • Handles client and company information appropriately and maintains confidentiality.
  • Strong written and verbal communication skills, including professional business writing and telephone communication.

Experience That’s an Asset

• Background in transportation, freight, or logistics.
• Knowledge of international freight billing.
• Hands-on experience using a Transportation Management System (TMS).

You'll Thrive Here If You...

• Take pride in doing good work and getting the details right.
• Are dependable and can be counted on to follow through.
• Learn quickly and enjoy figuring things out.
• Are comfortable working independently and taking ownership of your work.
• Enjoy solving problems, staying organized, and keeping things moving.
• Like working with people across different teams.
• Want to build your career with a stable, growing company.

Details That Matter

• Core Hours Monday to Friday, 8:00 a.m. – 4:30 p.m.
• Location 52 Futura Drive, Acton ON
• Reports To Finance Manager
• Supervises No direct reports
• Compensation
  • Base salary range of $48,000 - $55,000
• Physical Demands
  • Sitting and working at a computer for extended periods.
  • Regular use of a computer, telephone, keyboard, and scanner.
  • Occasionally standing and walking short distances within the office.
  • Reading documents and view computer screens for extended periods.
  • Communicating in person, by telephone, and through virtual meetings.
  • Regular, predictable attendance.
• Availability Full-time, year round
• Work Authorization Unrestricted work authorization in Canada

Our Commitment to Inclusion

• All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected class.
• We encourage you to connect with us if you require accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations). All reasonable efforts will be made to provide such accommodations.
• By applying to this job, you will be assessed against our “Deliver the Promise” standards to ensure we provide our clients with consistent and exceptional service and cultivate a culture of excellence.  Offers of employment are conditional upon satisfactory reference and background checks.

Additional Information

• AI will not be used to make hiring decisions or to determine who progresses in the job application process. This position is for an existing vacancy.

Thank you to all interested applicants.  Candidates who possess the best fit of experience, skills, and qualifications outlined above will be contacted for next steps in the hiring process.  Please watch for follow up emails.