Technical Operations Coordinator - Technical & Resource Support D

THE VANCOUVER SCHOOL BOARD WELCOMES APPLICATIONS FOR THE POSITION OF:

TECHNICAL OPERATIONS COORDINATOR
(TECHNICAL & RESOURCE SUPPORT D)

Department : Facilities Division 
Salary : $74,583.00 + plus extensive benefits and municipal pension
Hours : 7 hours per day, Monday-Friday

This position is 100% in-person at the VSB Education Centre (1580 West Broadway)

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the x ʷ məθk ʷ əy ̓ əm (Musqueam), S ḵ wxwú7mesh Úxwumixw (Squamish Nation) & səlilwəta ɬ (Tsleil-Waututh Nation).

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canadas most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students needs, applying evidence-informed practices, and building relationships. The VSBs culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit  .

THE OPPORTUNITY: TECHNICAL OPERATIONS COORDINATOR (TECHNICAL & RESOURCE SUPPORT D)

In this position, you will:

• Perform technical coordination and operational support within the Facilities Department
• Maintain and analyze comprehensive inventory records related to childcare programs, including program type, location, licensed facilities, number of spaces, operator information, and Community Care and Assisted Living Act (CCFL) licensing requirements
• Coordinate activities related to childcare licensing, compliance monitoring, occupancy approvals, and regulatory reporting requirements
• Coordinate Provincial funding submissions, reporting requirements, and supporting documentation related to childcare initiatives, including use of the MyCAPS platform
• Analyze and verify childcare data to support compliance with regulatory and licensing requirements, identify gaps or inconsistencies, and coordinate documentation and processes required for the creation and ongoing operation of childcare spaces
• Interpret and apply agreements, policies, and administrative procedures to support implementation, identify discrepancies, and ensure consistent application across a range of files and operational scenarios
• Daily use of Office 365 Word, Excel, SharePoint, OneDrive, and Teams, School Dude, LTSA, VanMap Viewer, ePro, and Adobe Acrobat
• Maintain and administer records, databases, and enterprise systems, ensuring data integrity, consistency, and completeness, and generate reports to support operational planning and decision-making
• Administer and review financial processes related to agreements, including invoicing, account tracking, reconciliations, and cost recovery, ensuring alignment with contractual terms and internal financial practices
• Liaise with internal departments and external partners to obtain, clarify and exchange information related to agreements, financial processes, reconciliations, forecasting inputs, compliance requirements and operational coordination
• Support implementation of District childcare policies and initiatives, including future space creation, operational planning, and service expansion opportunities
• Support implementation of District childcare initiatives in alignment with principles of quality, inclusion, accessibility, and reconciliation
• Perform other work within the job band as assigned

Qualifications:

• Completion of Grade 12 plus four (4) years post-secondary education in business administration and five (5) years of experience, or an equivalent combination of education and experience.
• Familiarity in general accounting and purchasing required and experience with computerized systems such as School Dude, Oracle ePro, Perfect Mind and MyCAPS are an asset.
• Ability to establish priorities well, multi-task, work independently as well as in a team environment.
• Strong judgment, organizational and problem-solving skills, and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office applications required.
• Must be able to meet the following assessments: current Word (+75%), Advanced Excel (+75%), composing correspondence and applicable Accounting.

Your application MUST include:

• Cover letter
• Resume
• Three (3) Professional References-names, email addresses and phone numbers of your last direct supervisors/managers (contacted with your prior approval)
• A copy of your Work Permit (if you are not a Canadian Citizen or Permanent Resident)

COMPENSATION

The base salary for this position is $74,583.00 plus a comprehensive benefits package, including Municipal Pension Plan, Vancouver Employee Savings Plan, Extended Health, Dental, Group Life, Long Term Disability, Vacation, & Gratuity Days.

TO APPLY:

To be considered for this position, apply via MAKE A FUTURE. Include a cover letter, resume, and references.

1. Create a profile on  Make a Future .
2. Click "Apply Now" under support positions.
3. Upload all supporting documents.
4. Answer all job posting questions.
5. Once your application has been submitted you will receive a confirmation email.

This posting is ongoing until filled. Qualified applicants are encouraged to apply as soon as possible. Only applicants who are fully qualified will be considered for this position. Only shortlisted candidates will be notified.

Additional Information:

As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (VSB) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application.  Should you have any questions about the collection and use of your personal information, please email  View email address on makeafuture.applytoeducation.com .  

The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program, the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore, each applicant may wish to provide, on a voluntary basis, information whether they self-identify as an Aboriginal person.