Administrative Coordinator (Secretary PL4)

Job Responsibility: Fredericton, NB Administrative Experienced Full-time $23.48 - $27.26 / hour Competition Number: #025-25.26 Benefits: Health Insurance Dental Insurance Paid Time Off Flexible Work Retirement Plans Life Insurance Disability Insurance Employee Assistance Program Tuition Aid Wellness Programs Closing Date: June 16, 2025 at 4:00 PM DEPARTMENT OF PSYCHOLOGY UNB's Department of Psychology has a strong reputation in the field with a growing graduate student program and ever-higher demand for courses in our undergraduate streams. The Department of Psychology in Fredericton has BA and BSc majors and honours programs in psychology and a BSC in biology-psychology, as well as graduate programs in Clinical Psychology (CPA accredited) and Experimental Psychology. WHAT WE OFFER Full-time | Continuing | Fredericton | On-Campus UNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we are proud to support a hybrid work approach, which includes flexible hours and work-from-home options, especially during the summer, at the discretion of the Chair and Director of Graduate Studies. Standard Work Hours: Mon - Fri | 7:45 am - 4:00 pm | 36.25 hours per week (Summer Hours) Salary Range: $23.48 - $27.26 per hour YOUR FOCUS Reporting to the Director of Graduate Studies and secondarily to the PL5, the Secretary PL4 (Administrative Coordinator) performs administrative duties for the Department of Psychology and the Director of Graduate Studies in the Department of Psychology. Provide administrative support to the Directors of Graduate Studies, Clinical Training, Psychology Program, and the Practicum Coordinator Support undergraduate and graduate program administration, including course registration, funding applications, defenses, scholarship awards and processes, and student transitions Serve as the first point of contact for inquiries via phone, email, and in person; manage office communications, mail, shipping, and supplies Maintain and update confidential student records, databases, and files, including graduate, practicum, and associate files Coordinate departmental events and meetings, such as orientations, information sessions, clinical luncheons, and student recognition activities Prepare documents and materials for meetings, events, and student processes; manage room bookings, catering, and scheduling Support application and admissions processes for MA and PhD programs; screen and distribute applications Design and update manuals, promotional materials, bulletin boards, website content, and social media in coordination with communications staff Track student data for internal reporting and accreditation; maintain spreadsheets on funded students and prepare graduate payment forms Administer departmental surveys, manage assignment boxes, Listservs, and the test library inventory Liaise regularly with internal offices including the Registrar, Facilities, Graduate Studies, and Dean of Arts Use a variety of software systems to support administrative functions and contribute to departmental projects as needed Perform other duties as assigned WHAT YOU BRING Post-secondary diploma in Business Administration or another related field. 3-5 years experience in an office setting. A combination of experience and education may be considered. Additional Strengths: Knowledge of the UNB community, policies and procedures would be an asset. Must possess good organizational and administrative skills. Ability to work efficiently without supervision. Solid computer skills around word processing, spreadsheets and web navigation. Willing to receive additional computer training in web page updating. Excellent interpersonal and communication skills. Able to interact effectively and confidentially with students, faculty, and the public. Share Look for yourself Photo Gallery A little bit about us University of New Brunswick The University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2025 and one of Atlantic Canada's Top Employers for 2024. UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research. Are you interested? Work With Us WHY CHOOSE UNB? UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance. SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC) This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement. COMMITMENT TO EQUITY, DIVERSITY & INCLUSION The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada. We thank all who apply; however, only those selected for an interview will be contacted.