Access, Privacy and Records Management Officer

Opportunity HighlightClosing Date: July 5, 2026 Position Type:PermanentCompensation: $80,201 - $93,009 annually Work Location:Hybrid (On-site/Remote)Reporting to the Legislative Affairs Manager, you will be the Town’s go-to resource for recordsand information management, access and privacy legislation, and legislative support functions.You will work closely with departments across the organization to ensure consistent, compliant,Records & Information Governance Administer the Corporate Records Management System (CRMS) and related electronic filing systems; Develop, review, and maintain records classification schemes, retention schedules, policies, and procedures; Advise departments on best practices for managing electronic and physical records throughout their lifecycle; Coordinate secure storage, retrieval, and destruction of records in accordance with legislation and Town standards; Monitor program performance, conduct audits, and recommend continuous improvements. Access to Information & Privacy Act as the Town’s Access & Privacy Officer; Administer requests under the Access to Information Act and Protection of Privacy Act; Interpret legislation, provide guidance on complex files, and ensure legislated timelines are met; Promote best practices in privacy, confidentiality, and transparency across the organization. Training, Liaison & Corporate Support Deliver training and support to staff on records systems, legislative processes, and compliance requirements; Lead and support the Records Liaison program. Opportunity DetailsJob Posting ID1326PHours of Work37.5 per weekNumber of OpeningsStandby Rotation RequiredNoDriver's Abstract RequiredNoPolice Record Check RequiredYesWhat we offer An excellent pension plan Career development Competitive salary Comprehensive health, dental, paramedical Flexible work schedule What you BringA combination of education and experience that would provide the required knowledge, skills and abilities to qualify. A typical way to qualify is equivalency to completion of: A diploma in Records Management plus; 3 or more years direct and related work experience, preferably within the Local; Government Information Management environment; Experience working with Corporate Records Management System (CRMS); Training and knowledge of public body responsibilities under the Access to Information Act (ATIA) and Protection of Privacy Act (POPA); and Strong diplomacy, tact confidentiality, and communication skills. Equity, Diversity and Inclusion (EDI)Equity, diversity and inclusion (EDI) is essential to achieving the Town of Okotoks’ strategic plan. We encourage applications from women, Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. The Town of Okotoks aims to build independence, dignity, integration and equality of opportunity into all aspects of the Town’s work culture.How to applyPre-employment RequirementsCandidates who progress to final stages of the recruitment process will be required to provide proof of education and designation along with a favorable criminal record check.How to ApplyApplicants are invited to submit a resume online through our career section. Postings close at midnight on the closing date listed below. We will not be able to accept late applications.The Town of Okotoks is an inclusive workplace and welcomes applications from all qualified applicants. Only those chosen for an interview will be contacted.AccommodationsThe Town is dedicated to cultivating a workplace that embraces respect, inclusivity, and equity, mirroring the diverse community we serve. Upholding the core values of Diversity, Equity, Inclusiveness, and Accessibility is our unwavering commitment. The Town of Okotoks prides itself on being an inclusive workplace, inviting applications from all qualified candidates. We will provide an accessible experience for applicants. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact us through our online contact form. All information received in relation to accommodation will be kept confidential. Last Updated: May 25, 2026