Administrative Coordinator

The Village at University Gates has an exciting opportunity for a Administrative Coordinator join their team. 

• Status: Permanent Full-Time 
• Location: 250 Laurelwood Dr., Waterloo, ON N2J 0E2

The Estimated Start Date: February 2026

The hiring range for this role is $46,350 - $51,300 

How Schlegel Villages supports our Team Members:

• Competitive salary, and benefits;


• Significant opportunities for Growth and Development


• Ongoing Team Member Appreciation incentives and rewards and recognition


• Extended Health Benefits & Retirement Savings


• Individualized Assistance for Team Member Education and Development


• Loans and Scholarships to help our team members realize their greatest potential


• Financial Hardship Support Program: Wilfred Schlegel Hope Fund


• A Unique Family Culture

As our new Administrative Coordinator you will:

• Have an office administration certificate or equivalent experience


• Support team members and HR processes (benefits, payroll correspondence)


• Create balance reports, arrange coded invoices, collect and balance rent payments


• Demonstrate exceptional customer service and communication skills


• Have experience with resident billing and rate reduction applications 


• Demonstrate thorough attention to detail and the ability to manage conflicting priorities


• Be proficient in Microsoft Office 365 and other computer programs


• Be the first point of contact for many of our team, residents, families and visitors


• Create exceptional customer experiences for incoming queries, managing office and village supplies, creating documents for fellow team members, and supporting other members of the administrative team


• Foster exemplary relationships with residents, their families and the Village team and support the efforts of the Village to holistic care to our residents

It would be an asset if you have:

• Previous experience working in the context of a Long-Term Care or Retirement Home

You can be you while being a part of our family

At Schlegel Villages we are redefining elder care through innovation , Village design and culture change, but we know the key to our Village success, and our residents’ satisfaction, is YOU and our teams.

We aspire to provide all members of our communities, including team members, with a life enriching experience. We are family owned and operated and we take our mission seriously: “to provide holistic health care in a home environment, located within an internal neighbourhood design that promotes a caring community with emphasis on optimal health and life purpose for each resident”.

Schlegel Villages is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA), within our recruitment process. If you require accommodation at any time throughout the recruitment process, please speak with the hiring leader.

Equity, diversity and inclusion are ingrained within the Schlegel Culture, and our Villages are more welcoming, open-hearted and vibrant because of it. Each Village is strengthened by the unique lived experience   of every person connected to it. Everyone is included and respected in their spirituality, cultural diversity and individuality. Regardless of ability, heritage or cultural roots, our people are embraced, just as they are, and we celebrate and support life purpose within the community.

At Schlegel Villages, our hiring practices reflect our commitment to human connection and strong relationships that we strive to provide in our Villages. We do not use artificial intelligence in our screening or selection processes; applications are reviewed by our recruitment professionals who thoughtfully assess candidate’s fit with our posted opportunities, mission and values.