Turnaround Administrative Assistant

Turnaround Administrative Assistant | Contract | Alberta (On-Site)
We’re working with a major oil & gas client on an upcoming turnaround and are looking to bring on an experienced Turnaround Admin to support the team.
This is a hands-on role where you will support our upcoming Empress North Turnaround, located approximately 100KM from Medicine Hat, Alberta.

The position will be based out of Plains Empress 6 Plant, 5 days per week.
 
Start date: ASAP, with 40-hour work week.
Duration: Till Nov 2026. (Independent contractor). 
Location: Empress 6 gas plant 

Responsibilities:

• Assist printing off Job Plan Packages for Binders.
• Completing Job plan Binders after reviewed and completed by management.
• Data entry into Maximo.
• Daily support to all TA group personnel with data entry and admin as needed.
• Ordering stationery/consumables for TA group.
• Organizing Job packs according to areas and WO#’s alphabetically.
• Send in any IT requests required by Plains/contractors.
• Host all team meetings online, assisted by meeting creator.
• Onboarding and orientation tracking and compliance for all staff and contractors
• Badge creation and tracking for all contractors
• Timesheet validation against Gallagher
• Collection of Timesheets and circulate for signature.
• Schedule tracking for all contractors and staff
• Coordination of hot shots and deliveries.
• Manage TA gifts and swag.
• Validation of burn rate against actual headcount.
• Tracking of all consumables and provide lists for reorder on a weekly basis.
• Be the single point of contact for all IT and hardware requirements.
• Be the scribe for designated meetings.
• Responsible to order and fill meals as required.

 
Qualifications:

• High school diploma or higher education
• Have relevant experience in an admin role
• Experience in the oil and gas industry will be an asset.
• Working knowledge of MS office
• Familiarity with Maximo is considered an asset.
• Strong communication and interpersonal skills, with the ability to work collaboratively across teams and vendors.
• High attention to detail and analytical thinking.
• Cleared criminal history (background) and satisfactory reference checks