Student Servives Administrative Assistant

Description

Join Our Team
At Heritage College & Seminary, we believe that students thrive when they are known, supported, and encouraged throughout their educational journey. We are seeking a highly organized, service-oriented, and relational Student Services Administrative Assistant who is passionate about serving students and contributing to a Christ-centred learning community.
Reporting to the Dean of Students, this part-time role provides meaningful support to the Student Services department and plays an important role in creating a welcoming and engaging student experience. The successful candidate will help strengthen student life through effective communication, event coordination, administrative support, and meaningful connection with students, staff, and the broader Heritage community.
This position is ideal for someone who enjoys building relationships, creating a positive student experience, and working collaboratively with a team that is committed to serving others with excellence and care.

About the Role
As the Student Services Administrative Assistant, you will be an integral part of the Student Services team, helping to ensure that students receive timely, thoughtful, and effective support throughout their time at Heritage. You will provide administrative support by preparing meeting agendas and minutes, maintaining records, coordinating schedules, reconciling petty cash, supporting departmental processes, scheduling confidential counselling appointments, producing student identification cards, and coordinating campus
room bookings and related communications.
You will help foster a connected and vibrant campus community by coordinating communications with students, including weekly newsletters, surveys, announcements, and promotional materials. Working alongside the Student Services team, you will assist with planning, promoting, and executing student events and activities that encourage connection, engagement, and a strong sense of belonging.
You will also have the opportunity to support student leadership by serving as an advisor and administrative resource for the Student Council, assisting with governance processes, financial administration, event planning, and other student-led initiatives.

Qualifications and Experience
The successful candidate will preferably possess a diploma or bachelor’s degree in Business Administration, Office Administration, Communications, Education, or a related field, along with one to two years of administrative experience, preferably in an educational or non-profit environment. Experience working with college-aged students, familiarity with Christian higher education, and proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, are preferred assets.
Skills and Attributes
You will demonstrate exceptional organizational, project management, and time management skills, with the ability to manage multiple priorities, meet deadlines, and maintain accuracy and attention to detail. You will possess excellent verbal and written communication skills, strong interpersonal abilities, sound judgment, professionalism, and discretion when handling confidential information.
The ideal candidate will be someone who builds positive relationships, demonstrates compassion and empathy, and brings initiative, creativity, adaptability, and strong problem-solving skills to their work. You will enjoy working both independently and collaboratively while having a genuine desire to encourage, support, and serve students.
Physical and Mental Requirements
This position requires the ability to sit, stand, walk, bend, crouch, and occasionally lift materials; perform repetitive keyboarding and fine motor tasks; maintain concentration while managing multiple priorities and interruptions; and exercise sound judgment and effective decision-making in a fast-paced environment.
Commitment to Heritage
The successful candidate will demonstrate a commitment to and alignment with the mission, vision, values, and doctrinal and identity statements of Heritage College & Seminary, while adhering to organizational policies, procedures, and health and safety requirements and contributing positively to a Christ-centred, collaborative, and encouraging workplace culture.
If you are passionate about serving students, enjoy creating meaningful connections, and desire to use your gifts in a Christ-centred higher education environment, we would love to hear from you.
The expected salary for this part-time position is between C$21,000.00 and C$24,000.00.
To Apply
• Please submit the following to View email address on christianjobsearch.net:
• A cover letter outlining your interest in the role, qualifications and alignment with Heritage’s mission
• Your current résumé/CV
• Contact information for three references
• Please include Student Services Administrative Assistant in the subject line.
• Applications will be accepted until August 17, 2026, or until the position is filled.