Executive Office Associate
$60 - $65 per hourEmployee Relations Associates, Inc.
Job Title: Executive Office AssociateDuration: Minimum 3 months + High possibility of extensionLocation: Toronto, ON M5V 3M4 (also listed as M5V 1K4), Canada.Rate: Approximately $60-65/hour CADStart Date: ASAPInterview Process: One onsite conversation at the Toronto office.Work Schedule: 4 days per week onsite (Tuesday to Thursday). Days may change depending on office events.Note: Candidates identified this week will interview onsite, as the hiring manager will be at the Toronto office.
Key Responsibilities
Facilities Operations: Ensure the office space is well-maintained, clean, and organized.
Hospitality Services: Keep kitchens and refreshment areas stocked and operational;
provide food and beverages to guests when required.
Meetings & Events: Assist with meeting and event logistics, vendor coordination, food and beverage setup, and room arrangements.
Visitor Management: Greet visitors and ensure they are invited and checked in through the appropriate systems.
Administration: Answer phone calls promptly and open, sort, and distribute mail when authorized.
Filing & Records Management: Ensure records are filed correctly and promptly.
Real Estate: Liaise with building management and vendors to troubleshoot physical office space issues.
Sustainability: Support sustainability initiatives and track/report related metrics and compliance.
Budget Management: Maintain records of spending against the allocated regional budget.
Executive Support: Assist senior leaders with expenses, calendar management, and email inbox management as needed.
Logistics: Arrange package collection and distribution and physically move documents and/or people for stamping or signing.
Core Technical Competencies
Customer service
Tech-savvy
Ability to perform physical labor, including lifting and moving.
Core Leadership Competencies
Problem-solver
Execution mindset
“ TalentBridge employees are eligible for many benefit offerings such as medical, dental, vision, life insurance, short term disability, 401(k) and holiday pay!"
#J-18808-Ljbffr
Key Responsibilities
Facilities Operations: Ensure the office space is well-maintained, clean, and organized.
Hospitality Services: Keep kitchens and refreshment areas stocked and operational;
provide food and beverages to guests when required.
Meetings & Events: Assist with meeting and event logistics, vendor coordination, food and beverage setup, and room arrangements.
Visitor Management: Greet visitors and ensure they are invited and checked in through the appropriate systems.
Administration: Answer phone calls promptly and open, sort, and distribute mail when authorized.
Filing & Records Management: Ensure records are filed correctly and promptly.
Real Estate: Liaise with building management and vendors to troubleshoot physical office space issues.
Sustainability: Support sustainability initiatives and track/report related metrics and compliance.
Budget Management: Maintain records of spending against the allocated regional budget.
Executive Support: Assist senior leaders with expenses, calendar management, and email inbox management as needed.
Logistics: Arrange package collection and distribution and physically move documents and/or people for stamping or signing.
Core Technical Competencies
Customer service
Tech-savvy
Ability to perform physical labor, including lifting and moving.
Core Leadership Competencies
Problem-solver
Execution mindset
“ TalentBridge employees are eligible for many benefit offerings such as medical, dental, vision, life insurance, short term disability, 401(k) and holiday pay!"
#J-18808-Ljbffr
Vacancy posted 1 hour ago
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