Administrative Assistant

Administrative Assistant 

Administrative Secretary 4 AY4

Regular Full Time

Manitoba Legislative Assembly 

Winnipeg, MB 

Advertisement Number: 012726

Salary: AY4 $2,088.73 – $2,438.90 bi-weekly

Closing Date: October 7, 2026

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people and visible minorities. Applicants are requested to self-declare at the time of application.

The Legislative Assembly of Manitoba seeks an Administrative Assistant in the Clerk’s Office who will play a significant role in our organization.  The incumbent is a non-partisan employee of the Legislative Assembly. 

Position Summary

• Reporting to the Office Manager, the incumbent performs diverse administrative, technical and analytical tasks.  There is considerable contact with MLAs, Assembly and government staff, members of the public, and outside agencies.  The incumbent also provides advanced administrative support services.  Considerable tact and courtesy are required for this position.  The incumbent exercises independent judgement and initiative in completing assignments and in resolving office operational problems.  The incumbent is required to demonstrate the utmost sensitivity, tact, and at all times in all settings. The incumbent works closely with the Clerk’s Office Manager, the Clerk and Deputy Clerk as well as the other Administrative Assistant.

What You’ll Do

Your duties, which are shared with the other Administrative Assistant, will include:  

• Greeting and directing visitors, answering the phone, responding to questions and requests, forwarding calls to appropriate staff members, government offices or agencies.
• Preparing, formatting, editing, proofreading and finalizing a variety of correspondence, reports and charts using a range of software including Word, Excel, PowerPoint, InDesign and Outlook.
• Assisting with management of file libraries, including organizing and maintaining records, documents and files both electronic and paper-based. 
• Proving administrate and logistical support for a variety of meetings. 

·         Assisting with the facilitation of the Legislative Internship Program and Parliamentary Programs.

• Assisting the Office Manager with branch finances, including processing and managing invoices, payments and expenses using SharePoint, as well as the preparation of month-end budget reports.
• Maintaining and updating all office inventory, including all office supplies and equipment.

Your Essential Qualifications

• Minimum of three years’ experience in a professional office environment.
• Thorough knowledge of administrative office procedures including correspondence preparation, meeting preparation, filing systems.
• Proficiency with computer programs such as Word, Outlook, Excel and PowerPoint.   
• Strong organizational, logistical, planning, and time management skills, including the ability to meet deadlines as well as demonstrating meticulous attention to detail.  
• Excellent written communication skills including the proper use of spelling, grammar and punctuation.
• A strong commitment to client service, including the ability to maintain a professional and efficient nonpartisan attitude in interactions with internal and external clients, while managing confidential and sensitive information with care.
• The ability to work as part of a team as well as independently while managing a heavy workload.
• Excellent interpersonal skills, including the ability to work well with others, deal with stressful situations in a patient, calm manner, and demonstrate tact, diplomacy, compassion and understanding.
• The ability to deal with highly confidential and sensitive information with care and impartiality. 

Your Preferred Qualifications 

• French language skills.
• Experience in event planning and organization.
• General knowledge of Manitoba’s democratic system.  
• Experience working with InDesign. 

To Apply

• You must be, and remain, politically non-partisan in both perception and fact.
• You must be legally entitled to work in Canada.
• You must be willing to work a flexible schedule, including working outside of standard office hours, as needed.

Apply to:

Advertisement No.  012726

Legislative Assembly of Manitoba 

Human Resource Services 

302-386 Broadway

Winnipeg MB, R3C 3R6 

Phone: View phone number on jobs.amik.ca

Fax: View phone number on jobs.amik.ca

Email: [email protected]

A Position Description is available to applicants upon request.

Competitive process: The competition will include a board interview and a comprehensive written assessment. The successful candidate will be subject to a six (6) month probationary period.

WHEN APPLYING FOR THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL. 

Your cover letter, résumé and/or application must clearly indicate how you meet the qualifications.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

We thank all who apply and advise that only those selected for further consideration will be contacted.