Accounting Administrator

Job Description

Job Description

About the Opportunity

We are looking for a highly organized, detail-oriented, and dependable Accounting Administrator to join our team in Markham, Ontario.

In this role, you will support the company’s day-to-day accounting, bookkeeping, administrative, and operational functions . You will work closely with management, employees, customers, vendors, and internal teams to ensure financial records, payments, documentation, and administrative processes are accurate, timely, and properly maintained.

This is an excellent opportunity for someone who takes ownership of their work, enjoys a fast-paced environment, and wants to grow with a stable and expanding organization.

What You’ll Do

Accounting & Bookkeeping

• Manage day-to-day accounting activities, including accounts payable, accounts receivable, general ledger, journal entries, and financial transactions.
• Process invoices, payments, customer receipts, collections, and vendor accounts accurately and on time.
• Perform bank, credit card, and other account reconciliations and investigate discrepancies.
• Prepare and maintain financial statements, bookkeeping records, schedules, and supporting documentation.
• Assist with month-end and year-end closing procedures, including reconciliations and adjusting entries.
• Prepare and assist with GST/HST filings, remittances, and other tax-related accounting requirements.
• Monitor accounts receivable and follow up on overdue balances.
• Assist with credit and collections activities.

Payroll & Employee Administration

• Process payroll and maintain accurate payroll, vacation, attendance, and related records.
• Maintain confidential employee records and personnel files.
• Support employee onboarding and offboarding processes.

Office & Administrative Support

• Manage incoming emails, telephone calls, correspondence, filing, and general office administration.
• Prepare, organize, and maintain company documents, reports, records, and administrative files.
• Coordinate communications and documentation with customers, vendors, suppliers, service providers, and internal departments.
• Assist management with reports, scheduling, operational projects, and other administrative initiatives.
• Provide general administrative and accounting support to management and other departments.

Inventory & Operations

• Maintain and reconcile inventory and product records.
• Monitor stock levels and coordinate with warehouse operations as needed.
• Assist with operational projects and other accounting or administrative duties as assigned.

What We’re Looking For

You will be a strong fit if you are:

• Positive, professional, dependable, and have a can-do attitude .
• Highly organized and detail-oriented.
• Accurate and comfortable working with numbers and financial information.
• An excellent written and verbal communicator.
• Comfortable interacting with customers, vendors, employees, and management.
• Able to manage multiple priorities in a fast-paced environment.
• Someone who takes ownership of responsibilities and follows tasks through to completion.
• Comfortable working independently while also contributing effectively to a team.

Qualifications & Requirements

• Minimum 2 years of experience in bookkeeping, accounting administration, office administration, or a related role.
• Strong understanding of basic bookkeeping and accounting principles.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office , particularly Excel, Word, and Outlook.
• Experience with QuickBooks or similar accounting software is an asset.
• Strong organizational, analytical, and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently with minimal supervision.
• High school diploma or equivalent required.
• Post-secondary education in accounting, business administration, or a related field is an asset.
• A satisfactory credit history may be required due to the financial nature of the position.

Language Requirements

Fluent English, both spoken and written, is required.

Mandarin and/or Cantonese is considered an asset. Additional language skills are also an asset.

What We Offer

• Full-time, permanent employment
• Competitive compensation based on experience
• Stable, structured, and professional work environment
• Free on-site parking
• Employee purchase program and company discounts
• Ongoing training and professional development opportunities
• Career growth opportunities within a growing organization

Why Join Us?

If you are someone who enjoys keeping things organized, solving problems, working with numbers, and supporting a team, this position offers an opportunity to take on a diverse and meaningful role within a growing organization.

You’ll have the opportunity to work across accounting, administration, payroll, inventory, and operations while developing your skills and contributing directly to the success of the company.

How to Apply

If you are a motivated, organized, and detail-oriented professional who enjoys working as part of a strong team, we’d love to hear from you.

Please submit your resume and a brief summary of your relevant experience for consideration.

We appreciate all applications; however, only qualified candidates will be contacted. Resumes may be retained in our database for consideration for future opportunities.

At CHC, we are building a strong, disciplined operational foundation to support our continued growth in
the home energy efficiency sector. Our accounting and administrative operations are essential to
keeping our business organized, accurate, and running efficiently. This is a hands-on role and a great
opportunity for an organized and detail-oriented professional to contribute to our growing
organization.

We value reliability, accuracy, and execution. Clear communication, attention to detail, and follow
through are critical in our fast-paced environment. This is a team-oriented workplace where
accountability is expected and strong performance is recognized

Company Description

At CHC, we are building a strong, disciplined operational foundation to support our continued growth in\r\nthe home energy efficiency sector. Our accounting and administrative operations are essential to\r\nkeeping our business organized, accurate, and running efficiently. This is a hands-on role and a great\r\nopportunity for an organized and detail-oriented professional to contribute to our growing\r\norganization.\r\n\r\nWe value reliability, accuracy, and execution. Clear communication, attention to detail, and follow\r\nthrough are critical in our fast-paced environment. This is a team-oriented workplace where\r\naccountability is expected and strong performance is recognized