Manager, President’s Office

Salary Recruitment Range: $70,719 to $94,292 per year - Starting salary is determined through knowledge, experience and internal equity. Performance Range: Salary may be up to a maximum of $103,721, which is obtainable through annual performance increases.Number of positions to be hired under this postingNumber of positions to be hired under this posting 1Additional Pay ConsiderationsDays of the WeekDays of the Week Monday to FridayWork ScheduleWork Schedule 8:00am - 4:00pmHours per Week 35Additional Work ArrangementsPosition TypePosition Type Continuing Full TimePosition ReasonPosition Reason ReplacementPosting TypePosting Type Employees OnlyDivision/SchoolDivision/School President's OfficeDepartmentDepartment President's Admin OfficeJob DescriptionA) JOB SUMMARYUnder limited supervision, this position manages the President’s office and provides administrative support to the President. In this capacity, the Manager, is responsible for coordinating a wide range of activities involving all levels of personnel at the College, and for directly handling pressing matters in the President’s office. The duties of this position involve interaction with a wide variety of external contacts in all levels of government and the community. As well, this position constitutes the formal channel through which sensitive, emergent, or confidential matters reach the President. The Manager, President’s Office manages the President’s Office and supervises and coordinates the work of support staff in the Executive offices. The role requires the individual to possess self-directedness, excellent organizational skills, as well as sound judgment and discretion in order to balance competing priorities in a large and complex organization.Reports to the PresidentDotted line reporting of other Executive Assistants in the Executive offices.C) KEY ACCOUNTABILITIES / RESPONSIBILITIESPresidential Supportuses initiative and judgment to take action so that matters requiring immediate attention are prioritized and appropriately addressed;
Screens, reviews, and prioritizes all correspondence and communication (written / verbal / published / email) to ensure the President’s timely response. This includes: assessing information, providing background data where necessary for general information and decision-making;
providing advice, replies, follow-up, or assistance on own initiative where appropriate;
responding directly, orpreparing response for President’s signature;
Reviews and processes confidential materials and matters directed to and emanating from the President’s office;
including the management and resolution of sensitive student or union mattersundertakes regular contact with external bodies, such as the Office of the Minister responsible for post-secondary education, on a wide range of matters concerning the President’s office and the college in general;
Compiles information forthe President, prepares reports or materials as required;
Provides advice and recommendations to President on procedural and sensitive matters;
Manages the President’s schedule, using clear understanding of current and emerging issues along with tact and diplomacy to ensure issues are dealt with in a timely manner;
Drafts President’s written and verbal reports to the Board which outline his attendance at events and meetings;
Acts as the President’s contact for all computing hardware and software needs.Committee Support Functionsprovides administrative support for the committees led by the President. This includes: creation of agendas and collection of supporting documents for President’s approval, distribution of meeting packages, agenda, composition and distribution of minutes, ensuring follow-up on items requiring action;
researching requests that require discussion/decision;
and developing recommendations where appropriate.Attends weekly College Executive Team ( CET ), monthly Senior Leadership Council ( SLC ), and quarterly financial review meetings as an active contributor and participant as well as note taker and to ensure items discussed are followed up on.Special Project Functionsas directed by the President, or on own initiative, directs and coordinates special projects or initiatives, ensuring the timely completion of such assignments and / or for the development of recommendation.Communication Functionsassists the President in preparing and distributing communications to the College at large and to Union representatives as needed for matters such as budget updates and news releases.Budgetary Functionsin consultation with the President, develops, prepares, and monitors the President budget accounts;
Manages budgets by approving expenditures, flagging and resolving errors, and initiating transfers where appropriate;
Office Management Functions Provides leadership and management to ensure the efficient operation of the President’s office:determines, provides estimates, and prepares resource and facility requirements for the President’s office;
Is responsible for service standards, and ensures office procedures are maintained and modified as needed;
Authorizes expenditures to the prescribed limit as required.College Support Functions Assists in the administrative, financial, and personnel functions of the College.Acts as a resource and/or liaison by gathering and/or providing information and/or advice to Executive, Directors, College employees, Ministry officials, the public, and affiliated external organization, and ensures the dissemination of relevant information to appropriate Division/College personnel;
Participates in facilities, financial and strategic planning;
Assists with college events such as Convocation.Executive Office Administrationsupervises and provides direction and guidance to the Executive Assistant to the Board, and facilitates the efficient and effective operations of the President’s office;
Manages the support staff in the Executive Offices to ensure adequate coverage and communication between departments.Chairs and leads the College Management Team Assistants ( CMTA ) group’s application of policies and procedures through regularly organized meetings and communications with clear, concise, and consistent messaging.D) OTHER FUNCTIONS AND RESPONSIBILITIESPerforms other related duties as assigned.QualificationsAn undergraduate Degree with education/courses in research, writing, and analysis. Several years of progressively more responsible office experience, at least five of which are at the senior management level, in a complex environment. Experience in a post‑secondary institution or public sector is highly desirable, or an equivalent combination of education and experience.KNOWLEDGE, SKILLS AND ABILITIESDemonstrated ability to be multi-task oriented, self-directed, to make decisions and to meet deadlines and changing priorities while maintaining a high level of service and confidentiality.Exceptional administrative support skills, including the ability to work independently, perform well under pressure, deal effectively with non-routine matters, display initiative and problem-solve.Proven ability to act with integrity, exercising tact and diplomacy in interactions with internal and external stakeholders.Demonstrated ability to work positively and professionally with the public and College staff both in individual and group settings (in particular, in situations where people are upset or angry).Superior accuracy and professional judgment are required.A demonstrated high level of knowledge and superior competence in using Microsoft Office applications, with Excel and Power Point in particular, at the advanced level, especially in a networked computer environment.Excellent organization, presentation, written, oral and interpersonal communication skills.Strong research skills, using web based and print techniques.Supporting Truth & Reconciliation Commission's RecommendationsCapabilitiesAs a member of the college community with responsibilities to enable the achievement of college-wide strategic objectives, the EA to the President will demonstrate the three core and three leadership capabilities identified in the
College’s Capability Framework:Focus on Students and Their Success (Core)We all have a role to play in promoting and supporting students – directly or indirectly – contributing to their success, education and transition as they build their path to the future.Cultural Alignment (Core)Inclusion and respect align with Camosun’s traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating.Fostering and Nurturing Relationships (Core)Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement and collaboration.Address College Needs (Leadership)In order to address college needs leaders recognize and respond to the complex, diverse and interdependent components. Leaders inspire others to work individually and collaboratively to achieve departmental/divisional, college and sectoral goals.Enable Self & Others (Leadership)To better serve students and the college to achieve success, leaders enable self and others to take responsibility and to participate in learning and development opportunities.Create Time and Space (Leadership)To be at our best and achieve organizational goals, we need both time and space. Time and space as a unitary concept promotes opportunities to listen, plan, think, create, innovate and develop relationships.Posting InformationSpecial Instructions to ApplicantsAdditional InformationPreference may be given to candidates who, at the interview stage, demonstrate an understanding of the
TRC’s Calls to Action
and
UNDRIP
as they inform change in the workplace.Commitment to Equity, Diversity and Inclusion Camosun College values diversity as a strength and strives to be an equitable and inclusive college community of students and employees. The College is an Equal Opportunity Employer that adheres to the BC Human Rights Code which protects against discrimination based on Indigenous identity, race, colour, ancestry, place of origin, religion, marital status, family status, physical and mental disability, sex, sexual orientation, gender identity or expression, or age. The College also recognizes and honors UNDRIP, the TRC Calls to Actions and the BC Declaration on the Rights of Indigenous Peoples’ Act. Going beyond legislation, Camosun recognizes the historical and persistent inequities that many people of marginalized groups have faced in society and in the workplace. We seek to dismantle these barriers through systemic and institutional changes focused on strengthening inclusive hiring practices, accessibility and organizational culture. We recognize that moving towards more equitable communities is an ongoing and evolving journey - one which the College is committed to undertaking. Since Camosun plays an important role in creating change within communities, it is our hope that our employees reflect the diversity of our students and experience an inclusive and supportive work environment. Please contact Human Resources for more information.If you require an accommodation during any stage of our recruitment process, please contact View email address on ca.hrm.tc to let us know how we can assist you.Supplemental Questions
Required fields are indicated with an asterisk (*).* Are you legally entitled to work in Canada?
YesNo
* What is the nature of your eligibility to work in Canada?
Canadian CitizenPermanent ResidentWork Permit
If you have a valid work permit, please indicate its expiry date (mm/dd/yy) (Open Ended Question)
Required DocumentsCover LetterResumeOptional Documents
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