HR Intern

We are looking for an organized, rigorous, and proactive HR Intern to join our team. In this role, your primary focus will be serving as the administrative engine of our HR department—ensuring smooth daily operations, maintaining data compliance, and coordinating internal logistics. While you will occasionally participate in the recruitment process (scheduling, screening), this position is primarily focused on HR administration and organizational support.

Key Responsibilities

1. HR Administration & Organization (70%)

• Data Management: Maintain and update employee records in our internal files, ensuring strict confidentiality.
• Onboarding: Prepare welcome packages, coordinate software/hardware logistics with the IT team and other involved stakeholders.
• Documentation: Assist in drafting contracts, amendments, administrative letters, and various certificates.
• Internal Events: Support the organization of company events, team-building activities, and training sessions.
• Compliance: Track mandatory files (medical check-ups, required training) and ensure proper record-keeping.

2. Recruitment Support (30%)

• Job Posting: Post job openings on various job boards and university networks.
• Scheduling: Coordinate and schedule interviews between candidates and hiring managers.
• Candidate Experience: Manage candidate relations and ensure a warm welcome during interviews.
• Screening: Assist in screening resumes for junior or intern profiles based on defined criteria.
• Participate in Interviews: Initially as an observer, with the potential to conduct interviews independently later on.

Profile Required

• Currently pursuing a degree in Human Resources or Business School.
• Excellent organizational skills and rigor in managing priorities.
• Absolute discretion and a strong sense of confidentiality when handling sensitive data.
• Excellent written and verbal communication skills, in french and english.
• Proficiency in IT tools such as Google Workspace.