Purchasing Administrator

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud .

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs) , to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients - from fabrication and modularization to new builds, turnarounds and maintenance. Aecon Industrial provides its clients with a vertically integrated solution, self-performing all disciplines of work.

We are seeking a highly organized, detail-oriented, and proactive Purchasing Administrator to provide day-to-day support to our Purchasing team at our Cambridge, Ontario office.

This position plays an important role in supporting the complete Procure-to-Pay (P2P) process, with a strong focus on vendor statement reconciliation, supplier onboarding through Ariba, SAP transaction processing, invoice resolution, and purchasing administration. The successful candidate will work closely with Purchasing, Accounts Payable, project teams, and vendors to maintain accurate records, resolve discrepancies, support timely payments, and ensure purchasing activities are completed in accordance with established processes.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys working with both internal teams and external vendors, and is interested in growing within the procurement and supply chain field.

What You'll Do Here:

• Reconcile vendor statements against invoices, purchase orders, payments, credits, and outstanding account balances.
• Work collaboratively with vendors, Purchasing, Accounts Payable, and project teams to support the timely resolution of outstanding account items.
• Coordinate new vendor setup and supplier onboarding through Ariba.
• Review vendor setup submissions to ensure all required information, documentation, and approvals have been received.
• Create and submit purchase requisitions in SAP, verifying item descriptions, quantities, pricing, account assignments, and supporting documentation.
• Enter and maintain goods receipts in SAP to support accurate invoice processing.
• Assist with invoice review and approval workflows, ensuring invoices are complete and accurate before project team approval.
• Identify and help resolve invoice exceptions, including missing purchase orders, incorrect pricing, unmatched goods receipts, and incomplete documentation.
• Provide general administrative support to the broader Procurement team as required.

What You Bring to the Team:

• Two or more years of experience in purchasing administration, procurement, accounts payable, vendor management, or a related administrative role.
• Demonstrated experience reconciling vendor statements, invoices, purchase orders, payments, credits, and account balances.
• Working knowledge of Procure-to-Pay practices, including purchase requisitions, goods receipts, invoice matching and payment support.
• Experience completing vendor setup or supplier onboarding activities in Ariba.
• Experience using SAP to process purchasing transactions, purchase requisitions, goods receipts, or invoice-related activities.
• Proficiency in Microsoft Office applications.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.

Reason for vacancy: New

The expected pay range for this role is $50,000 - $60,000 per year.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.