Sub Prequalification Coordinator (Bilingual EN/FR)

Chez Stantec, certains des meilleurs professionnels du monde s’emploient à donner à notre entreprise les moyens de réussir. Nos équipes des services fonctionnels comprennent : finances, approvisionnement, ressources humaines, technologies de l’information (TI), marketing, développement d’entreprise, santé, sécurité et environnement, immobilier, services juridiques et pratiques d’affaires. Grâce à leurs parcours, expertises et talents diversifiés, nos équipes veillent à instaurer un milieu de travail bienveillant où chacun peut s’épanouir. Le travail d’équipe et la collaboration contribuent chaque jour à rendre Stantec plus forte et plus résiliente.

Your Opportunity

We have an opportunity for a bilingual Sub Prequalification Coordinator to join our growing team. The Sub Prequalification Coordinator (Sub PQ Coordinator) will work closely with Stantec's project staff and subcontractor and subconsultant (sub) representatives. The successful individual will work with the sub to coordinate required documentation, review and evaluate submitted documents, assign subject-matter expert evaluations, manage details in an online database, and provide information to project teams on the results and next steps according to Stantec standards.

Your Key Responsibilities

• Support project teams in prequalifying Stantec’s subcontractors/ subconsultants (subs) from the safety, ethics, insurance, and quality perspective.
• Communicate and coordinate directly with Stantec’s subs to obtain their company processes in relation to Stantec’s requirements.
• Monitor and respond to industry and project requirement changes, adjusting pre-qualification and documentation standards as needed.
• Manage and maintain accurate data controls.
• Review and evaluate key documentation (e.g., COIs, safety manuals) to ensure completeness, compliance, and alignment with Stantec standards.
• Maintain strong familiarity with company services and sub capabilities to support accurate assessments and submissions.
• Ensure effective document control practices, including organization, version control, and high data entry accuracy.
• Collaborate with project managers and subs to verify required information and ensure adherence to prequalification requirements.
• Assign evaluations to subject-matter experts as needed.
• Make recommendations based on sub’s prequalification status.
• Communicate requirements clearly and confidently, to ensure deadlines are met and compliance is maintained.
• Ensure the North American project teams are kept informed of prequalification status and next steps.

Your Capabilities and Credentials

• Bilingual in French and English is required.
• Excellent written and verbal communication skills.
• Strong research and compliance/auditing knowledge.
• Proficiency in Adobe, MS Office, and AI tools.
• Highly organized, adaptable, detail-oriented, and able to handle and track sensitive information.
• Strong document control aptitude (accuracy, version control, compliance, and gap identification).
• Project safety experience preferred.
• Experience in safety audits preferred.
• Curious mindset and open to learning new concepts, continuous improvement, and generating ideas.
• Strong business ethics practices.
• Confident, self-directed, and effective in stakeholder communication.
• Collaborative and highly adaptable team player with a positive, solutions-oriented mindset.
• Ability to quickly learn and use company systems and tools (e.g., Oracle, SharePoint, Azure database).

Education and Experience

• Minimum 3 years’ experience in project/contract administration, including experience interfacing with clients and subs, document management, and internal support.
• Post-secondary education (college diploma or equivalent) preferred. An equivalent combination of education and related experience can be considered.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Range

• Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$55,300.00 - $77,500.00 Annually

Transparence en matière de rémunération

Selon le lieu de travail, des échelles salariales sont fournies pour les postes affichés lorsque requis par les lois sur la transparence en matière de rémunération. Veuillez toutefois noter que le salaire final est convenu en fonction du lieu de travail ainsi que de la formation, des qualifications et de l'expérience du candidat. Chez Stantec, certains postes donnent droit à des primes ou à des bonis. La rémunération établie pour un poste à temps partiel est calculée au prorata du nombre convenu d'heures de travail hebdomadaires.

Sommaire des avantages sociaux

• Les employés à temps partiel (minimum de 20 heures de travail hebdomadaires) et à temps plein auront accès aux avantages sociaux suivants : régimes de soins de santé, de soins dentaires et de la vue, programme de bien-être, comptes de crédits-santé et de mieux-être, régime enregistré d’épargne-retraite collectif, régime d’actionnariat des employés, compte d’épargne libre d’impôt (CELI) collectif, assurance vie et assurance décès ou mutilation accidentels (DMA), régimes d’assurance invalidité de courte et de longue durée, assistance‑voyage en cas d’urgence, remboursement des frais de scolarité, couverture des frais d’adhésion à des associations professionnelles et congés payés.
• Les employés temporaires ou occasionnels auront accès aux avantages sociaux suivants : régime enregistré d’épargne-retraite collectif, régime d’actionnariat des employés et compte d’épargne libre d’impôt collectif.
• Les informations ci-dessus mentionnées peuvent ne pas s'appliquer aux postes syndiqués; les avantages sociaux pour les postes syndiqués sont assujettis aux conventions collectives en vigueur.

Emplacement principal

Canada | AB | Calgary

Autres emplacements

Canada | ON | Ottawa

Organisation

BC-1204 Procurement & Real Estate-CA

Statut de l'employé

Permanent

Business Justification

Remplacement

Déplacements

Non

Horaire

Temps plein