ERP & Billing Data Coordinator-(NetSuite)

Job Description

Job Description

Looking for a role where you can make an impact and keep things running seamlessly behind the scenes?

We’re hiring an ERP Coordinator to join our small but mighty Ottawa-based team.

We’re open to candidates interested in starting part-time (25-30 hours), with the opportunity to grow into a full-time role.

If you have experience with NetSuite, ERP systems, invoicing, and accounts payable/receivable (AP/AR)—and enjoy working with data, systems, and people—you’ll feel right at home here.

In this role, you’ll take the lead on invoicing processes, support our NetSuite environment, and collaborate with vendors and members to keep everything accurate, efficient, and on track. It’s a hands-on opportunity in a fast-moving, collaborative team where your work is visible, valued, and makes a real difference.

Whether you're a spreadsheet master, a detail-driven organizer, or an ERP system enthusiast, you’ll find a place to grow here.

Bonus Points If You Love Golf! Got a passion for the game? Experience in golf retail, club operations, or apparel/equipment? Even better.

Position Summary

Keep Things Running Smoothly

• Support NetSuite integration and ongoing ERP/data tasks
• Manage invoicing: entry, tracking, and resolving supplier discrepancies
• Review supplier statements and follow up on missing items
• Assist with member reporting, rebate tracking, and tax files

Support Our Members & Vendors

• Act as a friendly, solutions-focused point of contact
• Identify and implement process improvements

Bring the BPG Buying Show to Life

• Support planning and execution of Canada’s only national golf buying show
• Assist with logistics, scheduling, and event coordination (including Awards Night and other events)
• Help ensure everything runs smoothly behind the scenes

Required Qualifications

• Post-secondary education in Accounting, Finance, Business, or related field (or equivalent experience)
• 1–3+ years in accounting support, invoicing, AP/AR, or ERP/data coordination
• Experience with NetSuite or other ERP systems strongly preferred
• Experience with EDI invoicing or vendor coordination is an asset
• Strong Excel / Google Sheets skills (lookups, sorting, formulas)
• Detail-oriented, organized, and comfortable working with data
• Strong communication skills and a collaborative mindset
• Adaptable, proactive, and eager to learn
• Bilingual (English & French) is a strong asset

Preferred Qualifications

• Experience in implementing NetSuite or another ERP.
• Experience in cooperative purchasing, group purchasing organizations or membership-based organizations.
• Prior experience in high-transaction volume environments.
• Experience in golf retail, club operations, or golf apparel/equipment.

Why You’ll Love It Here

• Small team, big impact—you’ll see your work in action
• Supportive, collaborative environment (with a few laughs along the way)
• Exposure to systems, events, vendors, and strategy
• Variety in your day-to-day—no two days are the same

Start your next adventure with us—there’s lots to do, and we can’t wait to do it with you!

Founded in 1980 by a group of entrepreneurial golf professionals, BPG Co-operative Inc. was built on a simple but powerful idea: that by working together, golf shops could achieve greater buying power, stronger supplier relationships, and long-term success.

Today, BPG has grown into a national cooperative representing more than 213 premier golf pro shops located at some of the most respected golf courses across Canada. While our scale has expanded, our foundation remains the same—a collaborative, member-driven organization grounded in trust, professionalism, and shared success.

BPG delivers value to both members and vendor partners through a range of integrated services. Our centralized billing platform streamlines operations, simplifies administration, and improves cash flow—saving time and money for our members while ensuring efficiency and consistency for suppliers. By aggregating purchasing volume, we strengthen negotiating power and unlock enhanced programs and opportunities across our network.

At the heart of BPG is connection. We bring together leading golf retailers and top industry suppliers to build meaningful, long-term partnerships. Our annual Buying Show—the only national golf industry buying show in Canada—welcomes more than 800 attendees and serves as a cornerstone event for product discovery, education, and relationship-building.

Beyond purchasing, BPG is committed to advancing the success of our members through education, data insights, and collaboration. From regional meetings and industry benchmarking to shared best practices, we foster an environment where members learn from one another and continuously elevate their businesses.

As a cooperative, our focus is clear: deliver value back to our members, strengthen our partnerships, and support the ongoing growth of the Canadian golf retail industry.

Company Description

Founded in 1980 by a group of entrepreneurial golf professionals, BPG Co-operative Inc. was built on a simple but powerful idea: that by working together, golf shops could achieve greater buying power, stronger supplier relationships, and long-term success.\r\n\r\nToday, BPG has grown into a national cooperative representing more than 213 premier golf pro shops located at some of the most respected golf courses across Canada. While our scale has expanded, our foundation remains the same—a collaborative, member-driven organization grounded in trust, professionalism, and shared success.\r\n\r\nBPG delivers value to both members and vendor partners through a range of integrated services. Our centralized billing platform streamlines operations, simplifies administration, and improves cash flow—saving time and money for our members while ensuring efficiency and consistency for suppliers. By aggregating purchasing volume, we strengthen negotiating power and unlock enhanced programs and opportunities across our network.\r\n\r\nAt the heart of BPG is connection. We bring together leading golf retailers and top industry suppliers to build meaningful, long-term partnerships. Our annual Buying Show—the only national golf industry buying show in Canada—welcomes more than 800 attendees and serves as a cornerstone event for product discovery, education, and relationship-building.\r\n\r\nBeyond purchasing, BPG is committed to advancing the success of our members through education, data insights, and collaboration. From regional meetings and industry benchmarking to shared best practices, we foster an environment where members learn from one another and continuously elevate their businesses.\r\n\r\nAs a cooperative, our focus is clear: deliver value back to our members, strengthen our partnerships, and support the ongoing growth of the Canadian golf retail industry.