Estimating Administrator

Are you energized by keeping complex projects organized, on track, and running smoothly behind the scenes? Baywest Homes is seeking a detail-driven Estimating Administrator to manage administrative, estimating support, and system processes—coordinating RFQs, selections, and change orders while ensuring accuracy, efficiency, and seamless collaboration across teams and trades.

The Baywest Difference:

Just as we help our customers design a home that tells their story, at Baywest Homes we want to help tell yours. Our people are our greatest strength — a collaborative, curious, and passionate team supported by strong values, meaningful development, competitive rewards, and a healthy work–life balance. Here, your story matters, and we’re excited to help you write the next chapter.

• Flexible by Design: Flexibility to fit your life, not the other way around. Competitive vacation entitlements, additional time off around holidays and personal days for when you need it.

• Stronger Together: Fun team gatherings and a culture that puts people front and center.

• Wellness Wins: Gym access and wellness initiatives to help you feel your best. Top of class health benefits and a health spending account.

• Compensation That Counts: Rewarding your skills and contributions. Base salary and achievable yearly bonus'

• Shoutouts That Shine: We celebrate wins—big, small, and everything in between.

• Grow Your Career: Professional development that keeps you moving forward personally and in your career.

The Difference Only You Can Make…

You’ll drive project efficiency by managing key administrative, estimating support, and system processes that keep work accurate and on track. Coordinating RFQs, selections, and change orders, you ensure seamless communication and data integrity across teams and trades. Your organization and attention to detail support timely decisions and a smooth client experience. Proactive and adaptable, you keep operations running efficiently while supporting evolving project needs.

What your day may look like…

• Oversee and improve administrative processes to ensure accuracy, efficiency, and up-to-date procedures.
• Maintain and update KPI tracking spreadsheets and electronic job filing systems.
• Create and manage job templates, ensuring all project details are accurate and complete.
• Support estimators by preparing and distributing RFQs and assisting with variance purchase orders.
• Coordinate interior selections, including RFQ uploads, trade communication, and package distribution.
• Develop and send client timelines and complete selection packages for project releases.
• Review selections, extract pricing, and upload finalized data into internal systems.
• Process change orders (NSOs), ensuring proper documentation and communication with all stakeholders.
• Maintain and update BuildTopia, including activities, pricing, trade associations, and archiving.
• Provide general operational support, including inbox management, trade setup, and special projects.

What you’ll bring…

• Minimum of 2 years of experience in an Administrative Assistant or similar role.
• Proficiency in software programs, including Microsoft Office Suite and Adobe; experience with BuildTopia is considered an asset.
• Post-secondary education in Business Administration or a related field is preferred.
• Strong attention to detail with excellent organizational skills.
• Collaborative mindset with a demonstrated ability to work effectively as part of a team.
• Eagerness to learn and grow within the residential construction industry.
• Excellent written and verbal communication skills.

About us…

Since our beginning in 1985, Baywest Homes has been known for innovative, client-focused design, solid construction processes, superior product knowledge and outstanding relationships with our homeowners, partners, trades and colleagues.

We believe it’s not only what we build, but how we build, that makes the difference. From award-winning designs to a more collaborative process with our homeowners, we have a “crafted and curated” philosophy that ensures the perfect fit.

The result? A new home building and purchase experience unlike any other in the Calgary market, and a home our clients love, and live in, longer.

To learn more about our Company, please visit and . We are an equal opportunity employer. This means that we will extend equal opportunity to all individuals without regard for race, religious beliefs, ancestry, place of origin, gender, age, physical or mental disability, marital status, family status, source of income, and sexual orientation. This policy affirms commitment to the principles of fair employment and the elimination of all vestiges of discriminatory practices that might exist.