Office Manager, People, Communications, and Enrolment

Office Manager, People, Communications, and Enrolment

COMPETITION NO. AD26-19

Band 9: $77,550 to 96,939

About Durham College

Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce.

A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design.

Our modern campuses in Oshawa and Whitby offer 145 programs – including six bachelor’s degrees and 11 apprenticeship programs – to more than 11,000 full-time post-secondary and nearly 3,000 apprenticeship students. In addition, we have more than 16,000 student registrations in professional and part-time learning. More than 120,000 alumni represent the college, both locally and around the world.

DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.

Duties and Responsibilities

This position is responsible for ensuring the efficient, effective and professional operation of the Office of the Vice President, People, Communications, and Enrolment. The Office Manager provides comprehensive executive and operational support to the Vice President and serves as a central coordinating resource across a broad and high-demand portfolio that includes Human Resources, Communications and Marketing, Domestic and International Recruitment, and Enrolment Services.

Working in a fast-paced environment with competing priorities, sensitive matters, and institutional deadlines, the Office Manager supports the execution of the Vice President’s strategic priorities by coordinating day-to-day office operations, leadership activities, planning processes, portfolio reporting, issues management, confidential matters and special projects.

In close collaboration with the Vice President’s direct reports, portfolio teams, and institutional leaders, the incumbent facilitates communication, monitors key deliverables, supports decision-making processes, and helps ensure the timely completion of priorities across multiple departments and functions. The role requires sound judgment, discretion, professionalism, strong organizational skills and the ability to manage complex and time-sensitive work with accuracy, diplomacy, and follow-through.

Specific responsibilities include:

• Executive Support and Executive Office management: Provide high-level administrative support to the Vice President, including managing calendars and commitments; preparing and coordinating briefing materials, presentations, reports, and communications; monitoring and managing executive workflow, approvals, and follow-up items; and acting as the primary liaison for the office. Ensure institutional policies and procedures are adhered to, including budgeting and purchasing requirements.
• Portfolio Coordination and Planning: supporting annual business, budget and operational planning and reporting processes, institutional events, cross-functional projects, change initiatives, and operational improvements. Consolidating portfolio reporting requirements, tracking portfolio goals and priorities, and managing confidential information with discretion and sound judgment.
• Scheduling and Event support: coordinating meetings with internal and external stakeholders. Support with planning and logistics for institutional events such as Open House, Program Information Nights, Employee Town Halls, and other college-wide initiatives.
• Committee and Administrative Support: preparing agendas, managing meeting logistics, and maintaining documentation for key committees and working groups. Ensuring accurate record-keeping and timely updates on portals and shared systems.

Qualifications

• A minimum of a three-year diploma or degree in Business Administration, Office Administration or Communications, along with 5 years of relevant experience.
• Demonstrated commitment to equity, diversity and inclusion.
• Leadership development courses or certifications will be considered a strong asset.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, and enterprise systems (e.g., Banner, FAST).
• Strong organizational, time management, and project management skills with the ability to balance multiple priorities.
• Exceptional interpersonal, verbal, and written communication skills, with sound judgment, diplomacy, and discretion in handling confidential matters.
• Proven problem-solving, critical thinking, and conflict resolution abilities; able to work independently under pressure.
• Experience in budget coordination and financial tracking.

Please note that this is a new vacancy.

Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes at 7:00 p.m. EST on July 10, 2026. Competition number AD26-19.

T:View phone number on ca.workus.org ***email_hidden***

C Wing, Second Floor - 2000 Simcoe St. N. Oshawa, ON

Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity, and, provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview, please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.

We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted.

Land Acknowledgement

Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and, through the treaty process, share the lands on which we live, learn, teach and prosper today.