Legal Assistant

Description

Highlights of the job

EPCOR’s Legal Team is welcoming applications for Legal Assistant [Full-Time, Permanent Position] based in Edmonton, Alberta . This is a great opportunity to join a collaborativ e, dynamic and agile legal team where your skills and commitment to quality work will shine .

Reporting to the Senior Managing Counsel, you will provide highly professional administrative support to lawyers, contribute to the smooth operation of the Legal Department, and play a key role in invoicing, document and records management, process support, and departmental coordination . Additionally, you’ll be accountable for calendar management, preparing reports and meeting materials, coordinating events, conducting research, formatting, and editing legal documents, and liaising with internal business units.

This o pportunity is o pen to i nternal and e xternal candidates and may be eligible for EPCOR’s Where We Work hybrid program offering flexibility based on business needs and eligibility. EPCOR employees are encouraged to apply using their “@epcor.com” email address.

What you’d be responsible for

• Providing a wide range of administrative support to the L egal D epartment, including supporting approximately four lawyers.
• Drafting, preparing, and editing correspondence, agreements, and other documents and forms.
• Managing calendars, preparing meeting agendas, compiling reports, coordinating events, and conducting research for legal counsel.
• Managing the offices of the Associate General Counsel, Senior Legal Counsel, and Legal Counsel with professionalism and efficiency.
• Independently managing and completing a ll aspects of Legal Department invoicing, including processing, and paying invoices, liaising with Accounts Payable, weekly review of outstanding invoice report, and annual purchase order review.
• Managing an electronic document management syste m , intranet, and SharePoint content for Legal, Ethics, Code of Conduct, Privacy, and Records Management.
• General administrative duties, such as organizing files, scheduling meetings, coordinating travel arrangements, event planning, preparing quarterly reports and maintaining department memberships.
• Participating in and track ing department initiatives, mail distribution, employee on-boarding and off-boarding, supply ordering and working with IT and Facilities regarding equipment and office space .
• M aintaining department membe rships, subscriptions, taking meeting minutes/ track ing action items , credit card reconciliations, opening and closing of files, and various monthly and quarterly reporting .
• Issuing purchase requisitions /orders .
• Maintaining a very high level of confidentiality at all times.

What’s required to be successful

• A Post-secondary diploma in related field is required , with a preference for Legal Assistant or Administrative Professional Studies diploma .
• 5+ years of progressiv ely relevant experience that may include :
  • L egal administration, invoice and document processing for law firms or legal departments .
  • S enior or Executive level administrative support including business expense reconciliation, invoic ing, and records management .
• Advanced proficiency with Microsoft Office Suite including SharePoint and/or electronic document management systems.
• Experience using Oracle or similar enterprise financial systems is critical , as invoicing from law firms is a substantial part of the role.
• Demonstrated ability to quickly learn new systems, tools, and processes — agility and technical comfort are key.
• Excellent communication skills (written and verbal), with the ability to interact professionally with a diverse group of internal stakeholders.
• Ability to collaborate well with senior leaders, showing professionalism, maturity, and sound judgment.
• Strong teamwork orientation — someone who supports peers , is able to self-manage, and work independently.
• Exceptional attention to detail, including proofreading, document accuracy, and file organization.
• Strong organizational skills with the ability to balance priorities and deliver high ‑ quality work on time.
• High level of discretion and ability to maintain confidential information.
• Flexible, proactive, and able to adapt to changing priorities.

The ideal candidate will utilize their administrative strengths and experience to provide support within a team where collegiality and collaboration are key elements. A strong sense of team-orient ation ; being accustomed to working collaboratively , has at tention to detail and the ability to work independently and improve processes is key for success.

Other important facts about this job

Jurisdiction: Professional

Hours of work: 40 hours per week .

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Please note the following information:

• A requirement of working for EPCOR is that you are at least 18 years of age, successfully attained a high school diploma (GED, or equivalent level of secondary education) and legally entitled to work in Canada in a permanent full-time role . (A copy of a valid work permit may be required.)
• If you are considered for the position , clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some EPCOR positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.
• A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.
• To meet the physical demands required of some positions, candidates must be in good physical condition and willing to work in all weather conditions. Clearance on pre-placement medical and drug and alcohol testing may be required.