Administrative Secretary (Reception)

Job Responsibility:

Requisition ID: 348263

Position Number: 20060449

Posting End Date: November 17, 2023

City: Winnipeg

Site: Shared Health

Work Location: MATC

Department / Unit: Administration - MATC

Job Stream: Non-Clinical

Union: CUPE-FS-SHEOApr

Anticipated Start Date: 12/11/2023

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $20.594, $21.211, $21.846, $22.503, $23.178, $23.874

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Program Manager, the incumbent is responsible for the provision of secretarial and administrative support services to the Manitoba Adolescent Treatment Centre. The incumbent will maintain a line of accountability to their assigned areas in matters relating to the day to day functions of the position. This includes switchboard/reception and a variety of other office and administrative duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site(s).

Experience

• Two years' experience in a health/medical related environment.
• Experience with Dictaphone, medical transcription, and medical terminology preferred.
• Proficiency in Microsoft Office, Word, Excel, PowerPoint, Databases.
• Switchboard / reception experience.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Qualifications and Skills

• Keyboarding speed of 50 wpm with excellent typing skills.
• Demonstrated ability to prioritize and independently complete a variety of administrative duties.
• Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas.
• Demonstrated problem-solving skills essential.
• Possess strong verbal and written communication skills.
• Ability to function in a fast-paced environment and work under pressure to meet deadlines.
• Function in a team environment and maintain good working relationships.
• Ability to maintain a high level of sensitive and confidential information.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.