Executive Administrative Coordinator Ottawa

Coordinate travel, meetings, and communications for executives and a national sales team from Ottawa’s East End. Apply bilingual writing and organizational expertise daily.

As Executive Administrative Coordinator, you will support the CEO, Vice President, executive team, vice presidents, and approximately 17 sales representatives. The work includes scheduling, travel coordination, correspondence, reports, presentations, and information flow. Strong English and French skills are required.

Key Responsibilities:

• Arrange accommodations, itineraries, and executive expense reporting
• Organize meetings, agendas, notes, and action-item follow-up
• Prepare weekly vehicle usage and reporting data
• Coordinate regional meetings and company events
• Administer annual customer rebate processing accurately

Requirements:

• Fluent written and verbal English and French communication
• Calendar, meeting scheduling, and travel coordination experience
• Three to five years supporting senior executives preferred
• Ability to draft, review, edit, and translate correspondence
• Adaptability with varied personalities and minimal supervision

Use bilingual communication, travel coordination, and reporting skills to keep executive and national sales activities organized.