Project Coordinator - Light Industrial/Retail - Ottawa

Job Description

Project Coordinator - Light Industrial/Retail - Ottawa

Position SummaryOur client is seeking a motivated and detail-oriented Project Coordinator to join their Ottawa team. Reporting to the Project Manager, the Project Coordinator will support the successful planning, coordination, documentation, and execution of construction projects, with a primary focus on light industrial facilities and large-format retail developments.

The ideal candidate will have at least 3 years of construction experience supporting commercial, industrial, or retail projects and will thrive in a fast-paced environment where communication, organisation, and teamwork are critical to project success.Key Responsibilities

• Assist Project Managers and Site Superintendents in the planning, coordination, and delivery of construction projects.
• Maintain project documentation, including contracts, subcontracts, RFIs, submittals, shop drawings, change orders, and meeting minutes.
• Coordinate and track project schedules, milestones, and deliverables.
• Support procurement activities by obtaining quotations, issuing purchase orders, and coordinating material deliveries.
• Monitor project costs, commitments, and change management processes.
• Assist with project reporting, forecasting, and progress updates.
• Coordinate permit applications, inspections, occupancy requirements, and closeout documentation.
• Ensure all project documentation is maintained accurately within project management systems.
• Support the implementation of health and safety standards and company procedures.
• Participate in site meetings and progress reviews as required.
• Assist with project turnover, deficiency management, and warranty administration.

MPI does not discriminate on the basis of race, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, or based on an individual's status in any group or class otherwise protected under applicable human rights legislation. MPI encourages applications from minorities, women, the disabled and all other qualified applicants

The Successful Applicant

Project Coordinator - Light Industrial/Retail - Ottawa

Required Skills & Experience

• Minimum 3 years of construction experience in a Project Coordinator, Junior Project Manager, Site Coordinator, or similar role.
• Direct experience supporting light industrial and/or large retail construction projects.
• Post-secondary education in Construction Management, Civil Engineering Technology, Architectural Technology, Project Management, or a related discipline.
• Strong understanding of construction drawings, specifications, contracts, and project administration processes.
• Experience with RFIs, submittals, change orders, and document control.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams.
• Excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Valid Ontario driver's license and ability to travel to project sites.

Preferred

• Experience with Procore or similar construction management software.
• Experience working on Design-Build or Construction Management projects.
• Gold Seal, PMP, or related industry certifications (or working toward certification).
• Knowledge of Ontario Building Code and construction health and safety requirements.

What's on Offer

A basic salary up to $85,000 (dependent upon experience)

Health/Dental Benefits

RRSP Matching

Discretionary annual bonus