Marketing and Communications Assistant

Job Responsibility: Faculty/Department University Communications & Marketing Unit Marketing & Digital Communications Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you an organized, motivated administrative professional looking to contribute to a dynamic team? Join us as our new Marketing and Communications Assistant! Reporting to the Director of Communications and Public Relations, and the Director of Marketing and Digital Communications, this position provides key administrative support to two units within the University Communications & Marketing team. What You'll Do: Administrative support to the Directors

• Coordinating schedules for two Directors and arranging meetings by booking meeting rooms, ordering refreshments, etc.; researching, drafting, compiling, and distributing meeting materials including invitations, agendas and minutes.
• Coordinating travel, conferences, special events, information sessions, guest speakers and various presentations, ensuring appropriate permissions are granted and policies are adhered to.
• Coordinating media events such as news conferences, town halls and other public facing communications events.
• Monitoring media outlets, in print, digital, social and broadcasting mediums, using MeltWater and other resources, for University of Regina mentions; compiling and categorizing this information for reporting purposes.
• Preparing letters, memos, briefing notes, reports and other documents, as necessary.
• Assists the Directors in responding to emergent issues by sending campus wide emails, coordinating information items, drafting and posting signage, etc .

Support to the University Communications & Marketing team

• Providing basic design work, including photo/graphic selection and editing, for digital publications.
• Managing the filing and storage of digital assets.

Administrative support to the University Communications & Marketing team

• Responding to in-person, telephone and e-mail inquiries.
• Maintaining files, distribution lists, databases and archive files.
• Purchasing supplies and materials in accordance with University policies.
• Conducting ongoing budget tracking and monthly reconciliations.
• Providing back-up to the Executive Assistant.

Why Join Us?At the University of Regina, we're more than just a campus - we're a community! Join our team and enjoy:

• Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
• Professional Growth: We support your development, offering opportunities for advancement and learning.
• Work-Life Balance: We value your well-being and know your personal life is most important!
• Dynamic and Inclusive Workplace: We value diversity and inclusivity. You'll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
• Innovation Culture: We encourage fresh ideas and innovative thinking.
• Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!

If you're ready to join our team, we invite you to apply today! Position Requirements What You'll Bring to this Position:

• Grade 12 supplemented by the successful completion of a recognized business course.
• Three years' related and progressively responsible experience, preferably within an academic, communications or event management environment.
• An equivalent combination of education and experience may be considered.

Skills That Will Ensure Your Success in the Role:

• Experience coordinating and scheduling appointments, meetings, travel and accommodations.
• Advanced proficiency in the use of a variety of software packages such as Microsoft Office, Adobe Creative Suite, Canva, and university-specific applications including Outlook, Teams, and Banner.
• Ability to understand and apply general accounting principles to monitor monthly expenditures.
• Demonstrated ability to manage multiple priorities, often with competing deadlines.
• A high degree of accuracy in all aspects of assigned duties.
• Ability to work independently with little or no supervision as well as to work collaboratively in a team environment in an effort to achieve common goals.
• Ability to demonstrate appropriate initiative and apply sound, professional judgement without detailed instruction or review.
• Demonstrated ability to establish and maintain effective working relationships exercising a considerable degree of tact, judgment and discretion regarding sensitive and confidential matters and materials.
• Demonstrated ability to promote and maintain a positive image and reputation for University Communications & Marketing and the University as a whole.
• Ability to deliver excellent service to all clients in a courteous, cooperative manner.

Physical Demands Pay Grade CUPE Phase 4 Salary Range 44,262.40 - 59,768.80 annually Status Term Work Hours 8:15 a.m. - 4:30 p.m., Monday to Friday. Duration (if Term/Temporary) 18 months, with possibility of extension or becoming permanent Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted Additional Information Contact Information Job Open Date 05/02/2025 Job Close Date 05/15/2025 Open Until Filled No Special Application Instructions We know imposter syndrome can get in the way, so please don't hesitate to apply. We'd love to hear from you. Submit your application today! Diversity Statement The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.