Admissions Coordinator - 18 month contract

Who we are

At Yorkville University and Toronto Film School, we believe education is more than the pursuit of knowledge – it is a catalyst for transformation. Our mission, grounded in democratizing education, is to create access for learners from every background and empower them to achieve their aspirations and advance their careers.

We are committed to delivering rigorous, flexible programs that are both personally fulfilling and professionally rewarding, while contributing to the betterment of society. Since 2004, Yorkville has been among Canada’s few private, for-profit, fully accredited degree-granting universities, with campuses in Ontario, British Columbia, and New Brunswick. Together with Toronto Film School, we offer creative and academic pathways at both the college and university levels, cultivating a multidisciplinary environment where innovation and the arts converge.

Our community is vibrant and diverse. Many of our learners are adults balancing education with careers and personal commitments. Every member of our team – whether in teaching, operations, or technology – is dedicated to removing barriers and expanding access. Together, we deliver flexible, industry-informed learning that leads to meaningful opportunities. 

At our core is human connection – guiding people to reimagine their futures in a community defined by opportunity, creativity, and growth.

Who we need

Reporting to the Associate Director, Enrolment  Management, we are hiring an Admissions Coordinator for an 18-month maternity leave contract. As our new Admissions Coordinator, you will support the day-to-day operations of the Admissions team, ensuring Admissions Advisors have the administrative support they need to successfully recruit students. You will  manage documents, prepare and review applicant files, maintain accurate information across admissions systems, and work with other internal teams to ensure tight deadlines are met and that policies and procedures are followed. 

This is an existing hybrid role based in Fredericton, New Brunswick, requiring a minimum of three days per week onsite.

Make an impact behind the scenes. You will be part of the team that keeps student recruitment moving. By ensuring Admissions Advisors have the accurate information and documentation they need, troubleshooting issues, and coordinating with teams across the university, your work will help keep processes on track and ultimately support students as they move toward enrolment.

Variety and continuous learning. There is always something new to learn in this role. You will work across different programs, processes, systems, and intake cycles, building your knowledge of post-secondary admissions while solving new challenges as they arise. You will gain broad exposure to the teams and processes that come together behind the scenes to support student recruitment.

Join a collaborative team where your work matters. You will become part of an experienced Admissions team where success is shared. The team works across responsibilities, steps in to support one another as priorities shift, and shares knowledge to ensure the work gets done accurately and on time. You will join colleagues who value teamwork, enjoy working together, and recognize the contribution every person makes to the team’s overall success.

As our new Admissions Coordinator, you will:

• Support the Admissions team. You will collect, review, and prepare applicant files and supporting documentation, ensuring information is accurate, complete, and ready for the Admissions Advisors. You will provide the behind-the-scenes administrative support that helps Advisors stay focused on prospective students and keeps recruitment activities moving forward.
• Maintain accurate applicant records. You will update applicant information across our CRM and other admissions-related systems, ensuring every record is complete, accurate, and handled in accordance with established processes. You will work with confidential information and help maintain the quality and integrity of admissions data and documentation.
• Collaborate across teams. You will work closely with Admissions Advisors, the Registrar's Office, and other internal departments to coordinate documentation, follow up on outstanding information, resolve questions, and ensure established policies and processes are followed. You will build strong working relationships across teams to help keep admissions activities on track.
• Keep priorities moving. You will manage multiple requests, files, and deadlines in a goal-oriented environment, adjusting your priorities as the needs of the Admissions team change. You will troubleshoot day-to-day issues, know when to escalate questions, and contribute to small projects and cross-functional initiatives that support the team and its goals.

You have:

• The administrative experience. You have experience supporting complex administrative processes where accuracy, organization, and attention to detail are essential. Whether your background is in admissions, higher education, customer service, student services, financial services, healthcare, or another process-driven environment, you know how to manage multiple priorities while maintaining a high standard of quality.
• The technical aptitude. You are comfortable working with multiple systems simultaneously and can quickly learn new technologies. You have experience maintaining accurate records in databases, CRM platforms, student information systems, or similar applications, and understand the importance of data integrity throughout every stage of a process. You have strong Microsoft Office skills, including experience with Word, Excel, PowerPoint, and Teams.
• The communication skills. You communicate professionally and empathetically with a wide range of people. You can explain processes clearly, respond thoughtfully to questions, and build positive working relationships with applicants and colleagues across multiple departments.
• The collaborative approach. You enjoy working as part of a team and understand that strong outcomes depend on effective collaboration. You build trusted relationships, share information proactively, and work closely with others to resolve issues and keep work moving forward.
• The mindset. You are detail-oriented, highly organized, and thrive in a structured, fast-paced environment with competing priorities and deadlines. You take ownership of your work, adapt quickly as priorities shift throughout the admissions cycle, and take pride in doing your part to keep the Admissions team and its processes moving forward.

Why work at Yorkville University?

At Yorkville University and Toronto Film School, we are united by a shared purpose: placing the student experience at the heart of everything we do. Whether you are teaching, designing curriculum, advising students, advancing technology, or supporting operations, your work directly fuels learning potential, strengthens inclusive communities, and fosters purposeful curiosity.

Here, professional growth is part of our culture. In your role, you will have opportunities to help the launch of career-relevant programs, expand your expertise, and access tuition-free courses across our institutions - from certificates to master’s degrees. Curiosity, initiative, and innovation are encouraged, and your ideas can move from vision to reality.

Our scale offers the best of both worlds: the reach and stability of a national institution combined with the agility of a mid-sized organization, where contributions are visible and valued. You will be part of a diverse and inclusive community where authenticity is celebrated, collaboration is expected, and impact is shared - on students, colleagues, and your own professional journey.

At Yorkville and Toronto Film School, your work does more than make a difference. It empowers others to achieve their possible, while giving you the opportunity to realize yours.

Compensation philosophy

At Yorkville University and Toronto Film School, we believe compensation should be fair, straightforward, and supportive of your growth. Our salary ranges reflect progression from learning in the role to excelling, with each offer based on skills, experience, and role complexity.

This position offers a minimum annual salary of $45,000, a midpoint of $47,500 and a maximum of $50,000. Established hires typically start near the midpoint, while the upper range is reserved for those with deep expertise and sustained contributions. Offers below the midpoint recognize strong potential with room to grow.

We strive for equitable, consistent pay, though rates may vary within the same role based on performance, specialized knowledge, and impact.

We welcome conversations about compensation throughout the hiring process.

Join us

We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we seek, express your interest. 

What you can expect from our hiring process:

• A virtual interview with a Talent Advisor to discuss your interest in joining the company and in the role. The conversation will be recorded using BrightHire, an AI-powered video interview tool. More details will be shared when you are invited to interview.
• A virtual interview with the Associate Director, Enrolment Management and the Manager, Sales Enablement, focused on your administrative experience, attention to detail, ability to manage competing priorities, and approach to collaboration and problem-solving.

Diversity, equity, and inclusion are critical components of life at Yorkville University and Toronto Film School, and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community and other equity-seeking groups.

Yorkville University is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability, please notify Human Resources at Show phone number.