Supply Chain Planning & Purchasing Specialist

Duties and Responsibilities

Cost estimates and forecasts deliveries during Engineering proposal stage
Quotes, issues purchase orders, and expedites approval documentation and materials
Leads negotiation of price, delivery and terms for project commodities, equipment and services
Attends, prepares and presents reports in weekly project and production meetings
Contacts and meets with vendors/suppliers to ensure timely deliveries
Tracks and coordinates incoming freight shipments
Develops and registers new suppliers and continuously evaluates performance
Processes and compiles various reports
Tracks and reports key functional metrics to reduce expenses and improve effectiveness
Monitors business trends and product availability
Develops and implements strategies for procuring, storing, and distributing goods or services and maintaining stock levels
Collaborates with key persons to ensure clarity of the specifications and expectations of the company
Anticipates unfavorable events through analysis of data and prepares control strategies
Perform risk management for supply contracts and agreements
Works with business stakeholders to develop and implement innovative procurement and category management strategies to meet specific business needs, manage risk and deliver value for money
Proactively identifies and addresses procurement risks and mitigation strategies to meet organizational compliance requirements
Keeps up to date with procurement policy, processes and legislation; builds knowledge of the business and supplier markets; gives the rate of change in these areas
Attends client meetings as required
Prerequisites Education

Minimum 2 year diploma in Supply Chain Management
Bachelors of Business Administration or Commerce in Supply Chain Management is preferred
Experience

• 5+ years equivalent work experience as a Buyer or Procurement Coordinator for the energy or oil & gas industry
• Experience in a manufacturing and/or fabrication environment
• Strong skills in the Microsoft Office suite of programs
• Working knowledge in Visual Manufacturing or similar ERP system is an asset

~ As a condition of employment, employees are required upon hire to sign a drug-free workplace agreement, a Conflict of Interest agreement and Confidentiality and Invention Agreement

Required Skills and Abilities

Effective oral, written, and interpersonal communication skills
Ability to work collaboratively, establishing and maintaining effective working relationships with fellow staff, supervisors, vendors, and clients
High degree of initiative and motivation
Mechanical aptitude
Ability to read and interpret data, information, and documents
Ability to learn and apply new information or skills
Ability to perform highly detailed work
Exceptional time management skills and ability to work under tight timelines
Ability to juggle multiple priorities while adhering to either hard or soft deadlines
Ability to cope with constant interruption and changing priorities
Independent, self-motivated, and able to take the initiative to liaise with other departments and/or external resources
Tact and diplomacy
Excellent organizational skills
Ability to operate in an organized, constructive and responsive manner
Ability to gather information and make decisions within the scope of the position
Strong analytical and problem solving skills
Ability to produce accurate and concise reports
Good reading, writing, and numeracy skills
Ability to learn and use computer applications
Attention to detail
Ability to exercise independent judgment
Ability to follow through
Ability to predict next steps and be proactive
Ability to maintain a high standard of efficiency and productivity
Ability to utilize technical expertise, job knowledge, and organizational capabilities
Negotiation
Strong command of the English language
Relationships

Internal

Works in a team environment
Reports to the Assistant General Manager
Treats internal customers with respect in a fair, cooperative, and ethical manner
Advises, collaborates, liaises with or between departments
External

Treats external customers and suppliers with respect in a fair, cooperative, and ethical manner
Develops collaborative alliances with key suppliers
Authority Level

Makes sound independent judgments within the scope of the position
Supervisor is readily available for assistance and guidance
Work Environment

Work is performed in an office setting with usual weekday office hours
Work outside office hours may occur to coordinate with stakeholders in different time zones
Overtime may be required to meet project deadlines
Requires the ability to deal with a diversity of people when responding to interdepartmental inquiries
Work involves frequent interaction with company warehouses, vendor locations, and project sites with some travel required
Multiple interruptions throughout the day require adjustment to priorities and effective multi-tasking
Physical Requirements

Requires ability to sit at a workstation for extended periods using a computer, reading manuals, etc…
Occasional ability to lift, carry, and put away file boxes weighing up to 25 lbs
Occasional ability to stand for extended periods for scanning and photocopying
Manual dexterity for data input, paperwork and use of standard office equipment

Employees must adhere to dress code for safety sensitive areas. Company-standard PPE for construction sites includes CSA approved steel toed boots and full length pants
Ability to walk on uneven ground that is expected at yards, lay-down areas, and project sites
May occasionally be exposed to work in extreme outdoor weather conditions
Performance Measures Time Management

Undertakes effective daily planning to assure tasks are completed on time
Maintains professionalism under time constraints, multiple tasks, and changing priorities
Accuracy

The outcome of work is neat, complete, accurate, and error free
Identifies areas for process improvement and implements recommendations
Approaches work methodically and with precision
Consistently monitors the accuracy of work
Contacts appropriate departments and personnel in order to resolve discrepancies
Reports are error free and professionally presented within the scope of the position

Communication Skills

Establishes and maintains strong, respectful internal and external relationships
Communicates complex information and ideas and provides clear explanations to internal and external clients
Communicates effectively and diplomatically with diverse individuals
Appropriately safeguards confidential information
Understands and follows written and oral directions
Reads, interprets, and utilizes manuals
Handles inquiries with professionalism
Ensures the flow of information in all necessary directions at the right time
Quantity and Quality of Work

Consistently produces error-free work within appropriate timeframe
Gathers information and makes independent decisions within the scope of the project