Part-Time Administrative Assistant / Reception
Colibri NeuroWellness
Join Our Dynamic Team as an Administrative Assistant! Colibri NeuroWellness is looking for an experienced administrative assistant interested in helping us grow our business.
Convenient location at 826 King Street North Unit 17, Waterloo, ON, N2J 4G8
At Colibri NeuroWellness, we’re a dynamic, client-centered, multidisciplinary team providing high-quality assessments and therapy across the lifespan. Our psychologists, psychological staff, occupational therapists, social workers, psychotherapists, coaches and administrative support work together to offer wraparound care in a welcoming, inclusive, neuro-affirming environment. 826 King Street North Unit 17, Waterloo, ON, N2J 4G8
Easy access to Highway 85; Front Desk Support: Welcome clients to the office, answer client calls and emails, and process payments at the end of sessions with professionalism and compassion.
Quality Assurance: Ensure all administrative tasks are completed accurately, including follow-ups on payments, securing payment information, and uploading secure documents. Manage booking software, including schedules and treatments offered.
Office Maintenance: Keep the office area organized, manage office supplies, maintain and scan clinical files, and confirm claims with insurance companies.
You will excel if you possess excellent communication skills, warmth, compassion and the ability to lead and promote the vision of the clinic.
You have a passion for helping others, as you will be the primary point of contact for our clients.
You are able to use technology platforms, such as Google Apps, Sync, Adobe, Microsoft Suite, Hushmail and Jane.
2+ years experience in Client Care, Customer Service, Administration, or Management, preferably in a medical, psychology or therapy office is preferred.
~ Psychology undergraduate students and graduates are welcome to apply!
Confidence in sharing ideas and constructive feedback to help us grow.
Ability to juggle multiple projects simultaneously, meeting deadlines, and keeping promises.
Tech-savvy, with experience using Google Drive Suite, Gmail, Sync, Android, and Windows.
Knowledge of Jane is an asset.
In-Office
Part-time
Three Evenings (Mondays, Wednesdays, Thursdays 4pm - 8pm) & Sundays 8:30am - 4:30pm
Vacation Pay in lieu of paid time off
For more info on our practice, check out our website:
Job Type: Part-time, Permanent
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