HR Coordinator | Recruitment (w/m/d)

Our company has inspired the industry with its award-winning cosmetics services since 2004. We embrace research and innovation - ceaselessly bringing advanced cosmeceutical technologies and ingredients into our creation.
We take pride in our innovation, expertise, and excellence in creating the finest cosmetic formulas and packaging solutions for our clients. We partner with the world’s top leading cosmetics companies in providing full integrated turnkey solutions. We value and respect individuality and personal initiative where all employees can develop, grow, and achieve their career goals.
Job Title: HR Generalist
Human Resources
Human Resources Director
We are seeking a proactive and detail-oriented HR Generalist to support the day-to-day Human Resources functions with a strong focus on recruitment, HR operations, policy administration, compliance, HRIS management, and time & attendance administration. The ideal candidate has at least 2-3 years of HR experience, preferably with a background in a recruitment agency, and is fluent in Mandarin and English to support a bilingual workforce.

Recruitment & Talent Acquisition
Manage the full-cycle recruitment process, including job postings, candidate sourcing, screening, interviewing, reference checks, and offer preparation.
Develop and maintain candidate pipelines for current and future hiring needs.
Partner with hiring managers to understand staffing requirements and recruitment strategies.
Maintain recruitment records and prepare hiring reports.
HR Operations
Prepare employment contracts, HR letters, and employment-related documentation.
Maintain accurate employee personnel files and HR records.
Respond to employee inquiries regarding HR policies and procedures.
Support employee engagement initiatives and HR programs.
HR Policies & Compliance
Assist in the implementation and administration of HR policies and procedures.
Ensure compliance with employment legislation, company policies, and workplace regulations.
Maintain confidentiality of employee information and HR records.
HRIS & HR Administration
Maintain and update employee information in the Human Resources Information System (HRIS).
Ensure data accuracy and generate HR reports as needed.
Support HR system implementation, upgrades, and process improvements.
Assist with HR metrics and reporting.
Coordinate attendance reporting and support payroll preparation.
Support various HR projects and continuous improvement initiatives.
Assist with employee training coordination and HR communications.
Perform other HR and administrative duties as assigned by management.

Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.
Minimum 2-3 years of Human Resources experience.
Previous experience with a recruitment or staffing agency is strongly preferred.
Experience managing full-cycle recruitment and HR administration.
Working knowledge of Ontario employment legislation and HR compliance.
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Fluent in Mandarin and English (spoken and written) is required.

CHRP designation or working toward certification is an asset.
Experience in a manufacturing environment is an asset.

Recruitment & Talent Acquisition
HR Operations
Employment Law & HR Compliance
Communication & Relationship Building
Convenient public transit (bus stop right outside the facility)
On-site free parking
On-site gym
Corporate discount program
Group Retirement Saving Plan / Deferred Profit-Sharing Plan (GRSP/DPSP)

We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools.
Accommodation is available for applicants with disabilities during all stages of the recruitment process.