Administrative Assistant I -- Temporary

Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.
The Administrative Assistant will assist in all administrative areas and will complete various tasks providing support to department leaders.
Perform administrative duties such as filing, review/revise policy manuals/handbooks, prepare/distribute program materials as requested, process program registrations as required, prepare presentations as needed, draft correspondence, thank you letters etc. Assist with promotion of Community Services programs and services through advertising creatives and marketing strategies.
Assist Community Services Team in developing new program and service offerings, and aiding in implementation process.
Assist in cataloguing, stocking shelves, and entering data into the circulation software for the Loft Children’s Library.
Assist the Administrative Coordinator in processing information from employee timesheets, input time entries, and attendance information in a timely and accurate manner into the Business World/SalesForce system for supervisor approval.
Provide administrative support as needed to the ministry team
Assist in preparing and maintaining databases at it pertains to Human Resources.
Assist in ensuring an up-to-date supply of new employee hiring packages and orientation materials are available and ready for distribution.
Assist with ensuring that employee training records are up-to-date and entered into the database.
Provide administrative support to financial processes including: data entry/ accounts payable.
Assist as needed with support of fundraisers (funds raised used to purchase food supplies for our food bank).
This is a temporary position based on 30 hours per week.
and reach, bend, stand, sit, and use a computer.
Working environment is typically in the office in agreeable conditions.
Some evening and weekend work may be required.
The hours of work and work schedule will be set by the supervisor as per operational requirements which are Monday to Friday, between the hours of 9:00 a.m. be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment;
a valid Social Insurance Number;
International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada.
Youth awaiting a refugee status ruling, as well as those who hold a visitor visa, youth visa or work visa are ineligible
An ongoing condition of employment is the ability to maintain immigration status to legally remain and work in Canada which is supported by valid immigration documents.
Canada Summer Jobs Program requirements apply. international students on study permits) are not eligible under this program. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.
This position is funded through the Canada Summer Jobs program. Applicants must meet program eligibility requirements, including age and legal status criteria.
Some prior related experience including, administrative experience and experience dealing with office equipment and tools.
Must have excellent written, verbal and computer skills (this includes but not limited to video editing).
Standard First Aid and CPR is an asset but not required.
Organized, hardworking, dedicated, creative, and possess leadership qualities.
Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.