Part-Time Administrative Assistant / Reception

Union: Non-Union
Site: Queens Estate
Number of Vacancies: 1
Department: Transitional Care Program
Reports to: Program Manager
Hours: 0.5 FTE
Shifts: Days
Status: Permanent Part-Time
Closing Date: October 16 2025
Position Summary
The Administrative Assistant for UHN Transitional Care Program Queens Estate will be responsible for providing administrative reception and referral support to the unit and Program Service Manager.
Duties
Utilizes knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
Supports the unit with reception responsibilities i.e. receiving patient/support inquiries; directing individuals to the appropriate personnel; screening phone calls and e-mail messages
Timekeeper for departmental payroll duties
Completes administrative tasks that support data reporting requirements and a positive patient experience meeting quality standards set out by UHN
Maintains written and/or electronic calendar/schedule
Supports Management with monitoring billing procedures departmental budgeting records and ordering of office and medical supplies
Ensures efficient operation of the office/unit within the scope of authority
Modifies and maintains electronic and paper information filing/retrieval methods systems and/or formats
Support the unit with functional supervision of routine clerical processes
Performs cross-functional responsibilities as required
Performs other duties consistent with the job classification as assigned
Qualifications :
Completion of Secondary School or recognized equivalent
Completion of a recognized post-secondary office/medical administration program at the certificate level or equivalent
Two (2) years related administrative support experience
Familiarity with navigating EPIC for managing referrals / access of PHI an asset
Previous on-the-job computer/word-processing in a Microsoft Office environment is preferred
Experience working in a health care environment is an asset
Fluency in a second language is considered an asset
Knowledge of medical terminology is an asset
Excellent organizational and time management skills
Excellent interpersonal verbal and written communication skills
Able to operate effectively in an interdisciplinary team
Additional Information :
Why join UHN
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.
Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.
All applications must be submitted before the posting close date.
UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest however only those selected for further consideration will be contacted.
Remote Work :
No
Employment Type :
Part-time