Office Manager : for Atelier

Humanoid is the first AI and robotics company in the UK, creating the world’s most advanced, reliable, commercially scalable, and safe humanoid robots. Our first humanoid robot HMND 01 is a next-gen labour automation unit, providing highly efficient services across various use cases, starting with industrial applications.
At Humanoid we strive to create the world’s leading, commercially scalable, safe, and advanced humanoid robots that seamlessly integrate into daily life and amplify human capacity.
In a world where artificial intelligence opens up new horizons, our faith in its potential unveils a new outlook where, together, humans and machines build a new future filled with knowledge, inspiration, and incredible discoveries. The development of a functional humanoid robot underpins an era of abundance and well-being where poverty will disappear, and people will be able to choose what they want to do. With the world’s workforce increasingly moving away from undesirable tasks, the manufacturing, construction, and logistics industries critical to our daily lives are left exposed. By deploying our general-purpose humanoid robots in environments deemed hazardous or monotonous, we envision a future where human well-being is safeguarded while closing the gaps in critical global labour needs.
As Office Manager, you will be responsible for the daily running and continuous improvement of our Vancouver office. You’ll be the face of the space and the person who ensures nothing falls through the cracks—from having the right equipment and supplies in place to making sure the office is always clean, welcoming, and ready for work, visits, and events.
You’ll report directly to our Head of Global Workplace and Facilities and work closely with peers in other locations to ensure consistency in the way our spaces feel and operate across all global sites. You’ll contribute to developing shared ways of working, vendor standards, operational rhythms, and the overall quality of the workplace experience for the entire company.
Run day-to-day office operations: opening/closing routines, cleaning, organisation, and presentation of shared spaces
Own office supplies, kitchen inventory, equipment, and meeting rooms ensuring everything is stocked, working, and tidy
Liaise with building management, cleaners, and contractors for maintenance, repairs, and services
Be the point person for office questions, requests, and issue resolution
Support onboarding/offboarding (desk setup, welcome materials, orientation)
Coordinate internal events, team lunches, meetings, and workshops in the space
Keep reception and meeting rooms aligned with our brand and standards
Manage deliveries, post, and front-of-house operations
Partner with the Head of Global Workplace & Facilities to align on strategy and standards
Help establish consistent operating rhythms across London, Boston, and Vancouver
Support cross-site initiatives (office upgrades, supplier standards, employee experience best practices)
Manage suppliers for consumables, catering, and office services
Process invoices, track local budgets, and support expense reporting
Maintain internal documentation for office operations and procedures
Experience in office management, facilities coordination, or team operations in a high-performance environment
Clear communicator with confidence working across levels—from team members to senior leaders and external visitors
Experience supporting fast-growing technical or product teams
Exposure to health & safety, security, or environmental considerations in workplace operations
Familiarity with setting up new offices or contributing to facility expansion projects
Skilled in Google Workspace, or other tools for lightweight office tracking and documentation
Competitive salary plus participation in our Stock Option Plan
Paid vacation with adjustments based on your location to comply with local labor laws
Office perks: free lunches, snacks, and regular team events