Officer, Paralegal and Law Office Management

Legal
Employment Type: Full-Time
Permanent
Language Requirement: English Essential
Position Reports To: Senior Managing Counsel
Responsible for assisting Legal Counsel with legal matters and maintaining litigation files; Seeks internal documents and information to help prepare case material for Counsel; Prepares and drafts various legal documents and correspondence; maintains liaison with various departments within the Corporation and law firms across Canada; Conducts legal and factual research; Gathers data and develops and maintains various quarterly reports; Undertakes special projects; Assists Counsel in administrative role as needed.

Below are the main job requirements and responsibilities for Officer, Paralegal and Law Office Management:

Administers and coordinates all legal matters that have been assigned to the Paralegal including; participating in meetings and ensuring follow-ups on required items are done, provides client groups with required documentation, responds to all requests for information in a timely manner, verifies information in supporting documents to go to court, arbitration, boards, etc. is accurate and, under the supervision of the Counsel, drafts a variety of documents, takes on special assignments/projects and assists Counsel as needed.

Maintains familiarity with all legal matters requiring negotiation, legal analysis, review, recommendations and/or approval in order to assist Counsel and to answer inquiries with utmost discretion from various sources (e.g. Canada Post personnel, external counsel, external parties and opposing counsel) and brings attention to Counsel any urgent requests for information and situations that could embarrass or expose Canada Post to criticism, if not handled in a prompt, discrete and tactful manner.

Gathers, analyzes, synthesizes and provides recommendations to the Counsel on legal and factual information to assist in the preparation of legal documents for use in litigation and corporate/commercial matters, as well to participate in the decisions concerning procedures relative to all legal matters.

Gathers, organizes and assesses documentary evidence for relevancy and completeness, solicitor-client privilege, third party information (files, records and documents) to assist Counsel in the preparation of legal/factual documents and, interprets and distinguishes relevant jurisprudence to develop potential solutions, options and recommendations to Counsel.

Communicates with the various legal services (clerks, court reporters, etc.) Develops and implements internal schedules to ensure the receipt of appropriate documentation from external counsel is recorded and, inputs and ensures the accuracy of information related to specific matters into an electronic information management system.

Provides administrative support as required.

Completed post-secondary, preferably in a related field OR a combination of equivalent professional experience and training.

1 or more years’ of experience in a unionized environment an asset.

Proficient computer skills and competent with Microsoft Office programs.

• Strong communication, analytical, and customer service skills.
• Strong time management skills.

This position may be considered a Safety Sensitive position and has additional requirements under Canada Post's Substance Use Policy.

Employment Equity
Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.
Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Deliver for others – We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.
Ignite our pride – We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.

I earn the trust placed in me every day, and I trust that my safety and well-being are everyone’s top priority.
I understand respect is the foundation of a successful workplace.
We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.
We are a network of people, united by what we accomplish and deliver together.
Applicants who are currently Management/Exempt term employees - it is preferred that employees perform the duties of their position for three (3) months before being considered for permanent opportunities or longer term appointments.

Applicants who are currently at the Manager/Officer/Exempt - it is preferred that employees remain in their substantive position for two (2) years before being considered for other permanent opportunities.