Marketing and Proposals Administrator

Marketing & Proposals Administrator

rybka) is a proudly Canadian, employee-owned engineering consultancy providing mechanical, electrical, commissioning, and building performance solutions across Canada. We partner with architects, developers, and institutional clients on commercial, institutional, healthcare, residential, and infrastructure projects.

rybka operates through two specialized member firms: rybka Ellard Willson (REW) and Bell Armstrong Commissioning (BACx). REW is rybka’s mechanical and electrical engineering consulting practice, serving public-sector, institutional, educational, healthcare, and commercial facilities. BACx is rybka’s dedicated commissioning division, operating independently and focused on building commissioning and performance optimization through a data-driven, technology-enabled approach.

rybka Ellard Willson (REW) is currently seeking a Marketing & Proposals Administrator to support proposal coordination and marketing activities. This entry-level role is ideal for someone who is organized, detail-oriented, and eager to learn while working closely with experienced technical and leadership teams.

The Marketing & Proposals Administrator will support day-to-day marketing coordination and proposal administration in a fast-paced A/E/C consulting environment. This role is ideal for anyone looking to gain hands-on experience in proposal production, document formatting, and professional services marketing support.

You will work closely with the Marketing & Proposal Manager and technical staff to support high-volume proposal submissions and maintain consistent branding across all materials.

Proposal Administration Support

• Support updates to staff resumes (CVs), project sheets, and proposal forms
• Proofread proposal content for accuracy, grammar, consistency, and formatting
• Help maintain document control, naming conventions, and submission folders
• Marketing Administration Support
• Organize and maintain marketing content libraries and shared folders
• Support updates to marketing collateral (project sheets, one-pagers, brochures)
• Support basic LinkedIn content formatting and internal communications drafts
• Help coordinate business cards, email signatures, and branded assets as needed

Currently enrolled in a Co-op program (or internship stream) in Marketing, Communications, Business, Design, or a related field

• Excellent written communication and proofreading ability
• Strong Microsoft Word and PowerPoint skills (formatting-heavy role)
• Experience with Canva / Adobe tools is an asset

Mentorship and training from marketing and technical leadership

• Portfolio-building work and practical business communication experience

The expected compensation range for this role is $50 000 – $60 000 annually, depending on experience, skills, and qualifications. Use of Artificial Intelligence (AI)

Artificial intelligence (AI) is not used to screen, assess, or make hiring decisions for this role.