Sr. Coordinator, Proposals

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future. 

What is the Opportunity?

Under the supervision of a Proposal Supervisor, this role is responsible for the coordination of small to medium proposal, tender, and RFx submissions from bid/no‑bid decisions through final submission. In this role, you will work closely with Estimators, Operations, Business Development, and other internal stakeholders to lead the development of high‑quality, compliant, and competitive responses to our clients. This position is suited to an experienced proposal coordinator who can manage multiple priorities independently, contribute to written content, and demonstrate strong verbal and written communication skills in a deadline‑driven environment.

What You'll Do Here:

• Independently coordinate small to medium RFx responses and support larger, more complex pursuits.
• Lead proposal kickoffs and coordination touchpoints, driving alignment on schedules, deliverables, and responsibilities    
• Review and shred RFx documents to identify deliverables, compliance requirements, risks, and key submission components.
• Build and manage detailed proposal schedules and proactively track inputs from cross‑functional contributors.
• Conduct thorough compliance reviews across proposal sections, identifying gaps and coordinating resolution.
• Manage document control, versioning, and submission logistics to ensure high‑quality, compliant submissions.
• Write and edit proposal content for small to medium RFx, tailoring responses to client requirements and evaluation criteria.
• Support development of win themes, value propositions, and executive summary content with guidance.
• Create and customize proposal graphics and layouts using PowerPoint and approved brand templates.
• Independently manage updates to proposal content libraries, ensuring version control and effective reuse.
• Support onboarding and informal mentoring of junior coordinators by sharing tools, templates, and best practices.
• Contribute to process improvements, lessons learned, and proposal performance tracking.

What You Bring to The Team:

• 2–4 years of proposal coordination experience, preferably within utilities, construction, or infrastructure.
• Proven ability to manage RFx responses independently in fast‑paced, deadline‑driven environments.
• Strong writing, editing, and proofreading skills with a client‑focused mindset.
• Advanced proficiency in Microsoft Word, PowerPoint, SharePoint, and Adobe Acrobat.
• Ability to analyze RFx requirements, identify risks, and proactively resolve issues.
• Strong stakeholder management skills and confidence working with estimating, operations, legal, and business development teams.
• APMP Foundation certification preferred; Practitioner certification considered an asset.
• Communications, Marketing, Journalism, Business degree, or equivalent professional experience

Reason for Vacancy: New

The expected pay range for this role is $78,000 - $85,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role. 

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.