HR Admin Assistant (Temporary)

Assist in the administration of staff files and preparation of confidential materials as needed.

Facilitate orientation for hourly paid employees.

Organize peer mentor program for new hires and temporary associates.

Ensure that New Hire Training is complete based according to job function.

Coordinate and attend new hire lunches on a quarterly basis.

Monitor Deferred Profit Sharing, Prescription Safety Glasses Benefit and Safety Shoe Reimbursement Programs.

Clarify all queries from staff including Benefit Programs.

Assist in coordination of social activities including Kaizen activities, Take Your Kid to Work Day.

Organize lunches for training as required.

Coordinate Employee Uniform Program.

Coordinate Employee Service Awards Program.

Issue and monitor employee appraisal records.

Maintain the GEAR Database.

Coordinate GEAR Awards.

Assist with maintaining and updating GEAR board.

Monitor Employee Discount and GEAR Merchandise Programs.

Responsible for facilitating and monitoring annual divisional training plan; act as liaison to training providers. Provide department managers with departmental training plan completion each quarter.

Maintain divisional Training Database.

Coordinate plant training including Aerial Work Platform, Forklift, Overhead Crane, Transportation of Dangerous Goods, Working at Heights, WHMIS and Employee Development training as required.

Coordinate leadership training on an annual basis for all Supervisors, Managers and Leadhands.

Coordinate and facilitate GEAR training as required.

Monitor Training Effectiveness Evaluations.

Fulfill duties as a member of the Joint Health and Safety Committee.

Assist in the organization of Annual Summer Barbeque and Christmas Luncheon, and the according Employee Giveaway.

Facilitate the Human Resources portion of the monthly employee meeting as requested.

Ensure all literature/information boards are up to date and continually stocked.

Participate in the annual departmental operating budget.

Follow departmental and general procedures where applicable.

Provide administrative support to the HR Manager for all HR initiatives.

Support HR Manager in the implementation of annual department goals. Basic Requirements

University degree or college diploma in Human Resource Management.

In possession of or actively pursuing the CHRP designation.

Proficient skills in MS Excel, PowerPoint, and Word.

Strong presentation skills.

Ability to deal with confidential information with high degree of professionalism.

Ability to deal with individuals sensitively, tactfully, diplomatically, and professionally at all times.

Ability to work efficiently as a part of a team as well as independently.

This job posting is for an existing vacancy. The total cash compensation range for this position is expected to be:

$42,640.00 - $63,627.20

To learn more about Multimatic, check out our youtube channel -

If you are interested in this position, apply by sending us your cover letter and resume.

We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.

As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.