TEMP Full-Time Program Manager

Job Title Program Coordinator

Regular/Temporary Regular

Employee Group Unifor Unit 1, Staff
Full/Part Time Full-Time

Salary Range $25.70 - $39.89 (hourly)

Posting Details
Schedule 8:30 am - 4:30 pm, Monday - Friday

Education Level 2-year Community College diploma in Office Administration or related field.

Program Coordinator
(Office of the Associate Dean, Research, Innovation and Partnerships
The Faculty of Engineering has a well-established reputation as one of Canada's most research-intensive faculties in a range of disciplines including bio-innovation, advanced materials and manufacturing, mobility, smart systems and nuclear research. Engineering faculty, staff and students at McMaster Universitypursue research and learning in more than two dozen research centres, institutes and networks whose interdisciplinary pursuits cross departmental and Faculty boundaries. Outside the University, the Faculty collaborates regularly on research projects with partners in other universities, government and more than 100 companies in Canada and abroad.
The Office of the Associate Dean, Research, Innovation and Partnerships is responsible for the oversight and administration of the Faculty’s rich research enterprise, including the promotion, pursuit and administration of strategic research funding initiatives, management of the Faculty’s research chairs, facilities and award nomination portfolios and facilitating the growth of the Faculty’s undergraduate research activities. In addition, the Office is responsible for creating and implementing programs and resources to support the growth of industry sponsored research, commercialization activity and entrepreneurship in the Faculty of Engineering.
The Program Coordinator, Research Administration will support undergraduate research programming, research chair nominations and awards, and the governance and operation of Research Centres, Institutes and Core Facilities. Key responsibilities include coordinating undergraduate summer research award competitions and associated programming (NSERC USRA, iUSRA, CNL USRE); managing faculty participation and compliance with federal, provincial, and institutional research policies; and assisting with unit HR functions. The Coordinator is also responsible for maintaining efficient office operations, overseeing data collection and reporting, and coordinating all aspects of program delivery, including administration, implementation, promotion, resource allocation, and financial management.
Responsible for developing, planning, and maintaining the efficient operation of a division and its related programs, and coordinating all aspects of the program including administration, implementation, promotion, recruitment, resource, and financial management. Implements and maintains the efficient administrative operations at a designated site under the direction of senior staff.
Collect, analyze, assess, and summarize information relevant to the decision-making process and develop recommendations for final approval and implementation.

• Participate in the development, evaluation, and review of academic and scholarly programs and resources.
• Organize, coordinate, and assist with educational programs and events such as retreats, education days and other capacity building programs.
• Ensure that financial accounts and reports are completed and managed competently and efficiently.
• Exercise appropriate controls, monitor, and reconcile accounts.
• Provide faculty and staff information regarding program policies and information about program requirements.
• Review current academic calendar and recommend and prepare curriculum revisions and clinical training schedules.
• Complete research ethics board applications and other related proposals for review by senior staff.
• Update and maintain records and databases.
• Act as a liaison between the department and various stakeholders with regards to facility operations.
• Train and mentor support staff and act as first point of contact with regard to issues related to administrative staff.
• Ensure adherence to health and safety requirements and maintain the training database for staff
• Ensure timely and efficient processing of attendance sheets and payroll for temporary, casual and continuing staff
• Provide efficient facility management the administrative support structure at the designated hospital site.
• Provides front line service to faculty and staff, and in consultation with senior staff, sets standards for the quality of department services.
• Provide information to individuals with inquiries surrounding human resources matters including, but not limited to, collective agreements, hiring procedures, benefits, vacation, sick time, and payroll processes.

Supervision

Provide lead hand supervision and is responsible for the quality and quantity of work of others.
2-year Community College diploma in Office Administration or related field.

• Assets
• Previous experience within a university research environment, as well as working with students and researchers in an academic setting, will be considered strong assets
• Previous experience with WordPress and/or graphic design software (Canva, InDesign, Adobe Creative Cloud, etc.) will be considered a strong asset
• Mosaic (PeopleSoft), AwardSpring, OscarPlus and/or the BI Portal will be considered an asset

The Program Coordinator will be part of a cross-functional team. Contributing to the development/maintenance of a research grant cycle management strategy (grant calendar, internal promotional emails/newsletter/website maintenance)

• Collaborating with the Faculty’s outreach and data analytics teams to prepare reports and resources relating to research funding and partnership development
• Support the ongoing growth of the undergraduate research portfolio in collaboration with colleagues within Engineering and across campus
• Collaborating with Faculty and University stakeholders to support the governance of and appointment processes related to RCIs, research chairs and directorships
• Working with Engineering Communications to develop materials promoting McMaster Engineering’s research strengths, achievements and activities
• Creating, updating and maintaining content for the Faculty of Engineering’s research-related webpages
• Monitoring program and event budgets

To apply for this job, please submit your application online.
Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Faculty of Health Sciences HR Office at ext. School of Graduate Studies at ext. Hybrid Work Language

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